Index: Why are not ALL words marked

J

jsnlfromthenl

Hi there,
I'm trying to make an index by selecting word, say "example", and
pressing SHIFT-ALT-X, and then pressing "Mark All". But somehow not
EVERY "example" is marked.
(Btw, I know "Example" is not the same as "example" etc.)

Any ideas?

Tnx in advance,

Jenny
 
J

JE McGimpsey

I'm trying to make an index by selecting word, say "example", and
pressing SHIFT-ALT-X, and then pressing "Mark All". But somehow not
EVERY "example" is marked.
(Btw, I know "Example" is not the same as "example" etc.)
Click to expand...

What version of MacWord are you using?

Keyboard shortcuts for MacWord need to include CTRL or CMD, so I'm not
sure what you think SHIFT-ALT-X should do (it inserts an ogonek
character for me).
 
D

Daiya Mitchell

hi Jenny,

Random guess--you selected "example" and it also selected the space
after it, and it's not marking things that say "example:" or perhaps
"example 5" with a non-breaking space. For example.

Random guess 2--the unfound "example"s are not in the main body of the
document. Mark All will not search text within a text box, and possibly
wouldn't find anything in endnotes, footnotes, headers or footers either.

Otherwise--what version of Word and OS? Can you see anything that the
"example"s it is not finding have in common?

Daiya

PS. There's a screed here about using the Mark All feature that would
suggest "example" should probably not be in your index anyhow: :)
http://word.mvps.org/faqs/formatting/Createindex.htm
(hit reload a few times in Safari, or use a different browser)
 
C

CyberTaz

.... Or perhaps it isn't Mac Word after all - sounds like a Win Word shortcut
to me. It launches the Mark Index Entry dialog there. Daiya's post offers
some logical thoughts as to why *all* occurrences of what appear to be the
_same_ text don't get marked.

Regards |:>)
Bob Jones
[MVP] Office:Mac
 
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