Indexing woes

[Wibs]

Hi all,

I have just finished indexing my Family History book, and what a
nightmare! I needed to create an index of places at the end of my book.
While indexing, I find a place that needs to be indexed, say, 'York',
and when the Index mark dialog box comes up I select the button Mark
All, which then indexes all occurences of 'York' throughout the book,
and in the index that gets inserted at the end 'York' is listed with
all the page numbers that it occurs on. Great? Isn't that what I want?
Well, no. What I got was similar to this-

York
vi, 23, 45, 67, 78,

When I checked page vi I found that it was the Table of Contents at the
beginning. No problem I thought, I will just select the Table of
Contents, and do a Find & Replace for the Index mark field code. But
when it finished replacing I found that it had replaced ALL the Index
Mark field codes throughout the entire document!!! In other words, if
an Index Mark field code occurs within a Heading (and quite often it
needs to) then it will be picked up by the Table of Contents, a vicious
circle.

Does anyone know how I can break this circle?

Regards

Wibs

 

[Jean-Guy Marcil]

Wibs was telling us:
Wibs nous racontait que :

Hi all,

I have just finished indexing my Family History book, and what a
nightmare! I needed to create an index of places at the end of my
book. While indexing, I find a place that needs to be indexed, say,
'York', and when the Index mark dialog box comes up I select the
button Mark All, which then indexes all occurences of 'York'
throughout the book, and in the index that gets inserted at the end
'York' is listed with all the page numbers that it occurs on. Great?
Isn't that what I want? Well, no. What I got was similar to this-

York
vi, 23, 45, 67, 78,

When I checked page vi I found that it was the Table of Contents at
the beginning. No problem I thought, I will just select the Table of
Contents, and do a Find & Replace for the Index mark field code. But
when it finished replacing I found that it had replaced ALL the Index
Mark field codes throughout the entire document!!! In other words, if
an Index Mark field code occurs within a Heading (and quite often it
needs to) then it will be picked up by the Table of Contents, a
vicious circle.

Does anyone know how I can break this circle?

After you have used "Mark All", as you have found out, the TOC entry will
also be marked.
But, when you update the TOC, the Index mark will be removed, so the
corresponding page number will be also removed from the Index list.

So, as long as you are in editing mode. do not worry about it.
When you are done editing the document, update the TOC, then update the
Index.

--
Salut!
_______________________________________
Jean-Guy Marcil - Word MVP
(e-mail address removed)
Word MVP site: http://www.word.mvps.org