Infopath Email Help - PLEASE

M

merddyin

OK, I would think this to be a simple thing but I have been working on
it for 2 days with no success. First let me state that I am not a
developer so any instructions would need to be pretty complete but I
would much appreciate any assistance I can get.

I have an Infopath 2003 form that submits wonderfully to my doc
library. The form contains a section with checkboxes to indicate the
associated business unit. Based upon which items are checked, I need
the completed form to be converted to an HTML style email and send to
an email address.

Now for the part that sucks... we are a Lotus Notes shop so I must send
this over an SMTP Relay. Users do not need to edit or change the forms
in any way. They only need to be able to view the form without having
to load Infopath on their systems in their native Notes client (Notes
version 7).

If someone could provide an example of how to do this, I would be very
grateful. If it helps, I do have some understanding of vbscript and can
generally get around in code.

Chris
 
K

Kalyan Reddy

Hi,

Using the Downlevel Tool in Infopath you can allow your users to View the
Infopath forms in a Web browser

The Microsoft Office InfoPath 2003 Software Development Kit (SDK) Downlevel
tool is a script-based command-line utility that is used to generate an HTML
downlevel view of an InfoPath form or the XML document that an InfoPath form
produces.

Please Read the Links below

http://msdn.microsoft.com/library/en-us/ipsdk/html/ipsdkUsingTheDownLevelTool.asp

http://msdn.microsoft.com/library/d...-us/ipsdk/html/ipsdkUsingTheDownLevelTool.asp
 
M

merddyin

Kalyan,

Thanks so much for your response and I apologize in advance if my
response below seems thick witted, but I am quite new to Infopath.

I have seen these links previously, but discarded their use as they do
not really solve my full problem. What I would like to be able to do is
include, as part of the submit process, an email sent to different
email addresses based upon data in the form. We are a Lotus Notes shop
so the standard email submission method will not work as I must send
via an SMTP relay (which I do not know how to setup in Infopath) or via
a WebService (which I have no idea how to create). Further, even with
Lotus Notes Version 7, XML form viewing is still not included as a
feature and Infopath is not widely available. Because of this, the
email must be in either a text format or an HTML format at the time of
send.

The goal is an application that provides automatic notifications to the
appropriate groups as soon as the tech filling out the form submits it
without the need for Infopath or Outlook on the receiving end since
neither is readily available. All users filling out and submitting the
form will be using Infopath, but still no Outlook.

I hope this clarifies things a bit.

Thanks,
Chris
 
N

Nathaniel Stott [MSFT]

Chris,

In InfoPath 2007 you can set up an e-mail submit that will only send the
HTML from the current view. The options to configure what gets sent with
the mail message are on the page after you specify the recipient addresses.
Then you can configure you submit to run rules which can fire multiple
submits (submit to SharePoint and then e-mail as notification). Hope that
helps!!!

Nate
 
G

Gerard

It will be great when everything is "Office 12", but in the mean time.....

Can I create a form with InfoPath 2007, publish it to a WSS v2.0 site and
have users open the form and edit ti using InfoPath 2003?

Thanks,
Gerard
 
M

merddyin

Gerard,

I can actually answer that one. The answer is yes, but you have to do a
Save As Infopath 2003 compatible or set your form to only allow 2003
compatible form items. I actually created my form with Infopath 2k7.

Nate,

While I VERY much appreciate your reply, unfortunately your answer does
not solve my problem for two reasons.

1. I am the only person in my organization running Office 2007 and
there are people all over the organization that fill out these forms.
2. The Infopath 2007 email features use Outlook to send out mail. If
you do not have a valid MAPI profile, the app reports success but
nothing goes out. As previously specified, we are a Notes shop and I
doubt the company will spend the money on conversion just so I can make
my forms send via email lol.

What I really need is users of regular InfoPath 2003 to be able to
submit to email via a specified SMTP relay and the have the mail in
HTML format...without deploying beta applications to 300 people
preferably. Still looking for help on this one...thanks in advance.
 
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