insert footers in normal template

H

Heidi

Over a network I want all users to insert a filename in the footer of any new
doc they open. I understand you cannot insert autotext into normal.dot but
there must be a way of doing this.
 
S

Stefan Blom

Create a specific template which includes the FILENAME field in the
footer and have users create their documents based on that template.

--
Stefan Blom
Microsoft Word MVP


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H

Heidi

Heidi said:
Over a network I want all users to insert a filename in the footer of any new
doc they open. I understand you cannot insert autotext into normal.dot but
there must be a way of doing this.
Click to expand...

Thanks I had thought of that but that requires a specific action by users,
is there no way to set it up automatically with any 'new document' ie when
the user opens word or click on new doc
 
H

Herb Tyson [MVP]

An AutoNew macro could do it. You'd need to have that macro included in
every template the users use.

Record a new macro -- name it AutoNew -- and in a new document, go through
the steps of navigating to the footer area, inserting a {filename } field
(I'm assuming you'd want the name of the file they're creating), then
closing the footer area and returning to the beginning of the document to
begin writing/composing.

There are additional steps you could take to make sure that the field is
updated after the file is given a permanent name, so that it displays when
opened (e.g., an AutoOpen macro that navigates to the footer, updates the
field, then returns to the beginning for additional editing/writing/etc.).

If all of the templates users use are stored on a network server, this could
be fairly straightforward to accomplish (assuming no existing AutoOpen or
AutoNew macros). Simply use the Organizer (Tools - Templates and Add-ins -
Organizer) to copy the macro to the target templates.
 
H

Heidi

Herb Tyson said:
An AutoNew macro could do it. You'd need to have that macro included in
every template the users use.

Record a new macro -- name it AutoNew -- and in a new document, go through
the steps of navigating to the footer area, inserting a {filename } field
(I'm assuming you'd want the name of the file they're creating), then
closing the footer area and returning to the beginning of the document to
begin writing/composing.

There are additional steps you could take to make sure that the field is
updated after the file is given a permanent name, so that it displays when
opened (e.g., an AutoOpen macro that navigates to the footer, updates the
field, then returns to the beginning for additional editing/writing/etc.).

If all of the templates users use are stored on a network server, this could
be fairly straightforward to accomplish (assuming no existing AutoOpen or
AutoNew macros). Simply use the Organizer (Tools - Templates and Add-ins -
Organizer) to copy the macro to the target templates.

--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com
Click to expand...
 
S

Suzanne S. Barnhill

You can in fact insert a specific header/footer into Normal.dot, but it is
not recommended. Although the macros recommended by other posters may do
what you want, a better solution would be to create specific document
templates for the types of documents your users will create and save them in
the Workgroup Templates folder. What remains is a matter of user
education/training.
 
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