What you are asking is counter-intuitive to how Outlook rules work, so we are at cross-purposes here. What you want to do defeats the rules actions, and since you are unwilling to start from scratch. there is no need for further instructions.
--Â
Milly Staples [MVP - Outlook]
Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.
After furious head scratching, CRyall asked:
| At this point in time that would still involve a whole lot of time to
| redo all of them to just a few - and I do not have time to spend
| doing that. ALso, that would be much slower than the right click &
| create rule to handle new people.
|
| I am assuming since you keep insisting on all of these other, time
| consuming approaches that there is no quick and esay way just to
| export them somewhere, alphabetize them and then import them back. I
| have tried doing that but never could get a good format. That is
| really all I am asking.
|
|| Then don't create a new rule for each person, edit your existing
|| rules.
||
|| --ÂÂ
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. All
|| unsolicited mail sent to my personal account will be deleted without
|| reading.
||
|| After furious head scratching, CRyall asked:
||
||| In an earlier version of Outlook After I made the first rule which
||| said "sort to the folder named 'Clients' ", when I created a similar
||| rule, the program would just add the new email to the end of that
||| particular list. Now every time I add a rule for a new client, or
||| club member, or student, or cousin, or friend, or prospect it makes
||| a new rule.
|||
||| Maybe you can get by with 10 rules but that would not work for me,
||| unless I can go back to having one rule with multiple emails
||| attached to it. 99% of my rules have to do with sorting emails
||| into folders - so I don't care what order it runs in as long as it
||| gets sorted to the right folder - and I can't imagine that it would
||| matter to the efficiency of the system either.
|||
|||| Alphabetizing rules is a BAD idea. Rules run in the order they are
|||| created. Alphabetizing them defeats the purpose of having rules
|||| run in a certain order. The rule to delete anything from
||||
[email protected] would run at the end of your rules where the rule to
|||| move anything from *@abc.com would run first and take that email
|||| out of your inbox so your later rule would never run on it.
||||
|||| Create fewer rules. I have been running Outlook for almost 10
|||| years and have less than 25 rules that handle ALL of my emails.
||||
||||
|||| --ÂÂÂ
|||| Milly Staples [MVP - Outlook]
||||
|||| Post all replies to the group to keep the discussion intact. All
|||| unsolicited mail sent to my personal account will be deleted
|||| without reading.
||||
|||| After furious head scratching, CRyall asked:
||||
||||| I must have 200 different rules sorting my emails from different
||||| people into different folders. I need a way to alphabetize the
||||| list so I can find one when I need to change it without going
||||| through all of them. Anyone know how to do this?
