Hi, Ray,
I don't know where you found those instructions, since they don't
appear in my copy of Word 2002 Help. But it isn't going to work
anyway. First, here's what's happening:
The MacroButton field you inserted contains the name of Word's
built-in command for inserting a checkbox form field. The MacroButton
field itself is now invisible because it doesn't have a third word
(the displayable text) in the field code. Select the line that
contains the field and press Shift+F9 to open up the field code, which
will look like this:
{ MACROBUTTON CheckBoxFormField }
If you type something like Click Here between the CheckBoxFormField
word and the closing brace, and then press F9 to update the field,
only the Click Here will remain visible. Then you can double-click
those words, and the field will execute the CheckBoxFormField command
to insert a checkbox form field that replaces the MacroButton field.
But... it's a nonworking checkbox. If you click it, all you'll do is
select it. If you double-click it, you'll get its Properties dialog.
To make it actually check and uncheck, you have to go to the Tools >
Protect Document dialog, select Forms, and click OK (or else use the
lock icon on the Forms toolbar). But then you won't be able to edit
anything else in the document!
Visit
http://www.addbalance.com/word/download.htm and download Charles
Kenyon's checkbox add-in for an alternative. It's more complicated,
but it works without killing the rest of the document. The
alternative, if you can use checkboxes, text fields, and dropdowns for
everything changeable in your document, is to make a full-blown
protected form; for that, see this series of articles:
Please Fill Out This Form
Part 1: Create professional looking forms in Word
http://www.computorcompanion.com/LPMArticle.asp?ID=22
Part 2: Adding Automation to your Word forms.
http://www.computorcompanion.com/LPMArticle.asp?ID=46
Part 3: Learn more VBA (macros) to automate your forms.
http://www.computorcompanion.com/LPMArticle.asp?ID=119
Part 4: Use custom dialog boxes in your Word forms
http://www.computorcompanion.com/LPMArticle.asp?ID=127
Part 5: Connect your AutoForm to a database to save input time and
keep better records!
http://www.computorcompanion.com/LPMArticle.asp?ID=136