Links to Other Word Documents

M

MarlaPSU

My name is Marla and I am a senior in college. I am enrolled in the
Information Science and Technology Program and for our final class we have
been "hired" by a company to come up with a system for organizing their
complex word documents. (There are about 50 documents with about 50 pages).

These documents have components that are global to all, global to some, and
also
some that are completely local. The main problem is that in order to change
one section of data, they must change it in (worst case) 50 documents.

We are to propose a solution to them that allows information to be stored in
one
word document with the ability to be pulled from as many as needed.
(Eliminate
redundancies)

The problem we face is that our client wants to be able to print the linked
documents as if they are one document. We have it to the point where we can
get the first page of the linked document to print.

Any Suggestions??
 
C

Cindy M -WordMVP-

Hi =?Utf-8?B?TWFybGFQU1U=?=,

Take a look at the IncludeText field (Insert/File with a LINK).
My name is Marla and I am a senior in college. I am enrolled in the
Information Science and Technology Program and for our final class we have
been "hired" by a company to come up with a system for organizing their
complex word documents. (There are about 50 documents with about 50 pages).

These documents have components that are global to all, global to some, and
also
some that are completely local. The main problem is that in order to change
one section of data, they must change it in (worst case) 50 documents.

We are to propose a solution to them that allows information to be stored in
one
word document with the ability to be pulled from as many as needed.
(Eliminate
redundancies)

The problem we face is that our client wants to be able to print the linked
documents as if they are one document. We have it to the point where we can
get the first page of the linked document to print.
Click to expand...

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail :)
 
M

MarlaPSU

Hey Cindy,
inserting the file brings the text into the new documents but it doesn't
eliminate redundancies--Say the data changes-you still have to edit every
place you inserted the document. Do you have something that will fix this
problem as well??

Thanks for the help thus far,
marla
 
C

Cindy M -WordMVP-

Hi =?Utf-8?B?TWFybGFQU1U=?=,
inserting the file brings the text into the new documents but it doesn't
eliminate redundancies--Say the data changes-you still have to edit every
place you inserted the document. Do you have something that will fix this
problem as well??
Click to expand...
If you insert the file with a LINK, then all you need to do is change the
text in the file being linked in - it will change in all the documents.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or
reply in the newsgroup and not by e-mail :)
 
M

MarlaPSU

I tried that and it looks like its going to work but it only brings in the
first page of the document im inserting. how can i get it to bring in the
whole document??

thank you sooo much for your time and help,
marla :)
 
C

Cindy M -WordMVP-

Hi =?Utf-8?B?TWFybGFQU1U=?=,
I tried that and it looks like its going to work but it only brings in the
first page of the document im inserting. how can i get it to bring in the
whole document??
Click to expand...
I take it you're trying this through Insert/Object? Try following my
instructions: Insert/FILE. There's an option in there to link to the file,
but since you don't tell me the version of Word involved, I can't tell you
where to find that. Do some detective work :)

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or
reply in the newsgroup and not by e-mail :)
 
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