K
Kenneth Taylor
Can anyone explain if there is a way to mail merge to email and avoid the
indent on first line of each paragraph?
Ken
indent on first line of each paragraph?
Ken
C
CyberTaz
As John indicated, Word's mail merge does not arbitrarily impose indentation
of its own accord. In order to help determine why it's happening you'll need
to supply a good deal more detail about the document as well as the record
source that's supplying the data along with a description of the data
itself. It would also be helpful to know what version of Word you're using,
what OS version (exact update level of both).
Regards |:>)
Bob Jones
[MVP] Office:Mac
of its own accord. In order to help determine why it's happening you'll need
to supply a good deal more detail about the document as well as the record
source that's supplying the data along with a description of the data
itself. It would also be helpful to know what version of Word you're using,
what OS version (exact update level of both).
Regards |:>)
Bob Jones
[MVP] Office:Mac
M
Michel Bintener
My guess is that Kenneth (the OP) talks about two different issues which he
wants to solve. Firstly, he wants to find out how to perform a mail merge to
email, and secondly, he also seems to have changed his paragraph style by
accident so that it is indented. We'll have to wait for Kenneth to post back
so we can give him the appropriate answers.
wants to solve. Firstly, he wants to find out how to perform a mail merge to
email, and secondly, he also seems to have changed his paragraph style by
accident so that it is indented. We'll have to wait for Kenneth to post back
so we can give him the appropriate answers.
K
Kenneth Taylor
Hello Michael,
Microsoft Entourage.app: 12.2.0
Microsoft Excel.app: 12.2.0
Microsoft Word.app: 12.2.0
Mac OS X 10.6.1 (10B504)
I can merge to email fine. But ...
I have a Plain Text MS Word 2008 .doc file merging with a MS Excel 2008 .xls
file. At the start of paragraphs of the mail merged email I have an indent
when I view in Entourage 2008.
I have no styles in the MS Word document or tabs. I have no extra space in
the Excel spreadsheet. Where might I look to solve this glitch?
C
CyberTaz
Hi Kenneth;
Just to confirm that you aren't imagining things
I am able to reproduce
what you're reporting. Just for clarification, though, the term "indent" --
although certainly not inappropriate -- may be what was throwing us off a
little. It's more like a space which is a bit narrower than a regular
space... I think most of us envisioned something more like a true indent of
something like a quarter to a half inch. However, for the following reasons
I don't believe it's Word that's doing it...
The space occurs only if I merge to email as Text rather than as HTML. Also,
if I send the same document using File> Send To> Mail Recipient (as HTML)
the space does not occur. Additionally, if I copy from the email message &
paste into a new Word document the whitespace is retained but there is no
non-printing character in that spot. Even if I use Edit> Paste Special>
Unformatted Text the narrow space comes in with no non-printing character
displayed at the start of the first line. That suggests that Word doesn't
even know what it is but observes it anyway.
And -- as you noted -- there is no indication in Word's Ruler or Format>
Paragraph dialog that the First Line Indent is anything but 0". Another
indicator is that if I open the resulting message in Entourage & switch to
HTML the partial space goes away, switching back to Text it reappears, so
I'm thinking it might have to do with the text encoding in Entourage.
I regret that I don't have a solution for you other than to merge as HTML,
but I'd suggest you use Help> Send Feedback in Entourage to report your
findings. I'll also submit a report from my end. I'll reply here when I get
a response, but that may take a while. In the meantime you might ask in the
Entourage newsgroup where more people might be familiar with the issue.
Regards |:>)
Bob Jones
[MVP] Office:Mac
Just to confirm that you aren't imagining things
I am able to reproducewhat you're reporting. Just for clarification, though, the term "indent" --
although certainly not inappropriate -- may be what was throwing us off a
little. It's more like a space which is a bit narrower than a regular
space... I think most of us envisioned something more like a true indent of
something like a quarter to a half inch. However, for the following reasons
I don't believe it's Word that's doing it...
The space occurs only if I merge to email as Text rather than as HTML. Also,
if I send the same document using File> Send To> Mail Recipient (as HTML)
the space does not occur. Additionally, if I copy from the email message &
paste into a new Word document the whitespace is retained but there is no
non-printing character in that spot. Even if I use Edit> Paste Special>
Unformatted Text the narrow space comes in with no non-printing character
displayed at the start of the first line. That suggests that Word doesn't
even know what it is but observes it anyway.
And -- as you noted -- there is no indication in Word's Ruler or Format>
Paragraph dialog that the First Line Indent is anything but 0". Another
indicator is that if I open the resulting message in Entourage & switch to
HTML the partial space goes away, switching back to Text it reappears, so
I'm thinking it might have to do with the text encoding in Entourage.
I regret that I don't have a solution for you other than to merge as HTML,
but I'd suggest you use Help> Send Feedback in Entourage to report your
findings. I'll also submit a report from my end. I'll reply here when I get
a response, but that may take a while. In the meantime you might ask in the
Entourage newsgroup where more people might be familiar with the issue.
Regards |:>)
Bob Jones
[MVP] Office:Mac
K
Kenneth Taylor
Just to confirm that you aren't imagining things
what you're reporting. Just for clarification, though, the term "indent" --
although certainly not inappropriate -- may be what was throwing us off a
little. It's more like a space which is a bit narrower than a regular
space... I think most of us envisioned something more like a true indent of
something like a quarter to a half inch. However, for the following reasons
I don't believe it's Word that's doing it...
Thanks Bob,
That is exactly what I found! I am glad it was not just me ;-) I will report
it. Thanks for the confirmation.