mailing address

C

Chuck Davis

-----Original Message-----
how can I used the "mailing address" for mail merging purposes?
.
Click to expand...
You didn't say what version of Outlook, so here is what
Outlook 2003 Help says:

A mail merge is a procedure in which you add names and
addresses to mailing labels, envelopes, form letters,
catalogs, e-mails, or faxes for mass distribution. You can
begin a mail merge from either Microsoft Outlook or
Microsoft Word, and you complete it in Word, using either
the Mail Merge Wizard or the Mail Merge toolbar.

Important If you are using Outlook 2003 you must use Word
2003 for the mail merge feature to work properly.


You can use your Outlook Contacts folder as the data source
for the mail merge, providing the names and addresses that
will be merged into the main document (main document: In a
mail-merge operation in Word, the document that contains
the text and graphics that are the same for each version of
the merged document, for example, the return address or
salutation in a form letter.).

You can choose which contacts will be part of the mail
merge in three ways:

Select contacts from the Contacts folder by clicking them
while holding down the CTRL key.

Create a separate contacts folder and copy only the
contacts you need to that folder.

Create a custom view of the Contacts folder. For example,
you can create a view that contains only your contacts from
a particular state/ province and then send a custom e-mail
message to them only.

For more information about choosing the contacts to include
in the mail merge, see Using contacts as a data source for
a mail merge.

Once you decide which contacts to include, you can further
specify which contact fields to include. For example, you
might want First Name, Last Name, Street Address, and ZIP/
Postal code, but not Country/ Region.

When you start a mail merge from Outlook, the contacts you
select are exported to a temporary mail merge source file,
to a printer, or to an e-mail message, depending on what
option you choose. You can save the temporary mail merge
source file if you want to use the same contacts for future
mail merges.

Note Personal distribution lists in the Contacts folder
cannot be included in a mail merge. You do not have to
remove the personal distribution lists from Contacts,
however. Outlook will ignore them.
 
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