Making a Database for 14,000 providers in Access 97 need resources

[Taking On A Big Job]

Can you guys point me towards some good resources to help me make a database.
I want it to be able to search by provider # and name. Each person will have
name, provider #, ss # and a big comments field. I don't want anything fancy
right now just something that works and is simple.

If you have any suggestions or things that I should look into doing; I would
love to get some ideas. Especially any promblems to watch out for in Access
97 and books to read.

 

[Jeff Boyce]

How is it that you've settled on a relational database (Access) as the right
tool for this job?

Are you aware that you have 3 or 4 learning curves to surmount before you
can pull this off?

You need to understand normalization to use a tool that is optimized for
normalized data (i.e., Access).

You need to understand how Access does things (hint: not the same way Excel
does).

You need to understand how to "hide" the stuff Access does, since you won't
want to force your users to learn Access too.

You need experience building applications ... you wouldn't start out
building a house without learning how to, right?

Good luck!

Regards

Jeff Boyce
Microsoft Access MVP

--
Disclaimer: This author may have received products and services mentioned
in this post. Mention and/or description of a product or service herein
does not constitute endorsement thereof.

Any code or psuedocode included in this post is offered "as is", with no
guarantee as to suitability.

You can thank the FTC of the USA for making this disclaimer
possible/necessary.

 

[Jeff Boyce]

.... P.S. Is there a reason you aren't just doing this in Excel, using
filters?

Regards

Jeff Boyce
Microsoft Access MVP

--
Disclaimer: This author may have received products and services mentioned
in this post. Mention and/or description of a product or service herein
does not constitute endorsement thereof.

Any code or psuedocode included in this post is offered "as is", with no
guarantee as to suitability.

You can thank the FTC of the USA for making this disclaimer
possible/necessary.

 

[John W. Vinson]

On Fri, 23 Oct 2009 13:50:01 -0700, Taking On A Big Job <Taking On A Big

Can you guys point me towards some good resources to help me make a database.
I want it to be able to search by provider # and name. Each person will have
name, provider #, ss # and a big comments field. I don't want anything fancy
right now just something that works and is simple.

If you have any suggestions or things that I should look into doing; I would
love to get some ideas. Especially any promblems to watch out for in Access
97 and books to read.

Do take Jeff's warnings to heart. Access has a MUCH steeper learning curve
than other Office applications, largely because it's a relational database
development environment, and relational databases aren't intuitively obvious!

That said... here's some resources to help you get started:

Jeff Conrad's resources page:
http://www.accessmvp.com/JConrad/accessjunkie/resources.html

The Access Web resources page:
http://www.mvps.org/access/resources/index.html

Roger Carlson's tutorials, samples and tips:
http://www.rogersaccesslibrary.com/

A free tutorial written by Crystal:
http://allenbrowne.com/casu-22.html

A video how-to series by Crystal:
http://www.YouTube.com/user/LearnAccessByCrystal

MVP Allen Browne's tutorials:
http://allenbrowne.com/links.html#Tutorials


I would presume you would need at the very least a table of Providers, with
ProviderID, ProviderName, and other information about the provider as an
entity; and a table of People, with PersonID as a primary key (unless you,
unwisely given their problems, choose to use the SS# as the primary key),
LastName, FirstName, other biographical data, and a memo field for Comments.
If each person has one and only one provider you would also have a ProviderID
in the People table; if one person might have one or more providers, and each
provider provides for one or more people, you'll need a third table.

 

[Taking On A Big Job]

This info is coming from a access database and we can only have the data
because the county owns the database. Your input is not so helpful but
thanks. How did you get to where you are? You learned it and so will I. I can
do anything I put my mind to and I will.

 

[Steve]

Hello Tahing On .....,

I will cretae the database for you for a nominal fee. I provide help with
Access, Excel and Word applications. Contact me for a quote of my fee.

Steve
(e-mail address removed)

 

[John... Visio MVP]

Hello Tahing On .....,

I will cretae the database for you for a nominal fee. I provide help with
Access, Excel and Word applications. Contact me for a quote of my fee.

Steve
(e-mail address removed)

How do "cretae" a database?



These newsgroups are provided by Microsoft for FREE peer to peer support.
There are many highly qualified individuals who gladly help for free. Stevie
is not one of them, but he is the only one who just does not get the idea of
"FREE" support. He offers questionable results at unreasonable prices. If he
was any good, the "thousands" of people he claims to have helped would be
flooding him with work, but there appears to be a continuous drought and he
needs to constantly grovel for work.

A few gems gleaned from the Word New User newsgroup over the past Christmas
period and a few gems from the Access newsgroups to show Stevie's
"expertise".


Dec 17, 2008 7:47 pm

Word 2007 ..........
In older versions of Word you could highlght some text then go to Format -
Change Case and change the case of the hoghloghted text. Is this still
available in Word 2007? Where?
Thanks! Steve


Dec 22, 2008 8:22 pm

I am designing a series of paystubs for a client. I start in landscape and
draw a table then add columns and rows to setup labels and their
corresponding value. This all works fine. After a landscape version is
completed, I next need to design a portrait version. Rather than strating
from scratch, I'd like to be able to cut and paste from the landscape
version and design the portrait version.
Steve


Dec 24, 2008, 1:12 PM

How do you protect the document for filling in forms?
Steve


One of my favourites:
Dec 30, 2008 8:07 PM - a reply to stevie
(The original poster asked how to sort a list and stevie offered to create
the OP an Access database)

Yes, you are right but a database is the correct tool to use not a
spreadsheet.

Not at all. If it's just a simple list then a spreadsheet is perfectly
adequate...


Sept 10, 2009
(In respose to a perfectly adequate GENERIC solution stevie wrote)

This function is specific to the example but not generic for any amount paid
out.

Steve



Sept 9, 2009

you can then return all the characters in front of it with the Left()
fumction. Would look like:
Left("YourString",Instr("YourString","VbCr" Or "VbLf") - 1)

Steve

No, it would not look like

Left("YourString",Instr("YourString","VbCr" Or "VbLf") - 1)

First of all, the constants are vbCr and vbLf: no quotes around them. With
the quotes, you're looking for the literal strings.

Second, you can't Or together character constants like that. Even if you
could, Or'ing them together in the InStr function like that makes no sense
at all.



Sept 22,2009
Sorry Steve, even I can see that this is a useless answer. I made it pretty
clear that "CW259" is just ONE possible value for the control.

Hello David,

Open your report in design view and select txtOrderID. Open properties and
go to the Data tab. Put the following expression in the Control Source
property:

=IIF([chkActive],"CW259","(CW259)")

Steve

John... Visio MVP

 

[John W. Vinson]

This info is coming from a access database and we can only have the data
because the county owns the database. Your input is not so helpful but
thanks. How did you get to where you are? You learned it and so will I. I can
do anything I put my mind to and I will.

Well... if you already HAVE the database you can use it... link to it from
another Access database perhaps. You can use File... Get External Data... Link
to connect your local database to the county database, so long as both
databases are on the same fast, stable network (this will NOT work over the
internet or over a Wide Area Network).

Perhaps you could explain the business purpose of the database, how the county
database comes into it, and the work environment (i.e. are you in the same
office as the county's database, or at a remote site)? Do you need real-time
connection, or would daily or weekly updates suffice (and would they be
available from the county)? Do you need just read-only data, or do you need to
record or update information?

 

[MikeR]

Can you guys point me towards some good resources to help me make a database.
I want it to be able to search by provider # and name. Each person will have
name, provider #, ss # and a big comments field. I don't want anything fancy
right now just something that works and is simple.

If you have any suggestions or things that I should look into doing; I would
love to get some ideas. Especially any promblems to watch out for in Access
97 and books to read.

If ss # is Social Security number, you need to be extraordinarily diligent about the
security of your database, and its users.

Mike

 

[Tony Toews [MVP]]

I will cretae the database for you for a nominal fee. I provide help with
Access, Excel and Word applications. Contact me for a quote of my fee.

These newsgroups are for free support. Go away.

Tony
--
Tony Toews, Microsoft Access MVP
Tony's Main MS Access pages - http://www.granite.ab.ca/accsmstr.htm
Tony's Microsoft Access Blog - http://msmvps.com/blogs/access/
For a free, convenient utility to keep your users FEs and other files
updated see http://www.autofeupdater.com/
Granite Fleet Manager http://www.granitefleet.com/

 

[Tony Toews [MVP]]

If ss # is Social Security number, you need to be extraordinarily diligent about the
security of your database, and its users.

Never mind that the USA is ridiculous in it's use and misuse of the
SSN.

Tony
--
Tony Toews, Microsoft Access MVP
Tony's Main MS Access pages - http://www.granite.ab.ca/accsmstr.htm
Tony's Microsoft Access Blog - http://msmvps.com/blogs/access/
For a free, convenient utility to keep your users FEs and other files
updated see http://www.autofeupdater.com/
Granite Fleet Manager http://www.granitefleet.com/

 

[Jeff Boyce]

?!It isn't helpful to know what you're facing?! OK, if you'd rather just
jump in ...

I haven't "learned" it ... that's a past tense and I'm still learning it.

In my case, largely self-taught, and 15+ years of finding approaches that
don't work...<g>.

Best of luck!


--

Regards

Jeff Boyce
Microsoft Access MVP

Disclaimer: This author may have received products and services mentioned in
this post. Mention and/or description of a product or service herein does
not constitute endorsement thereof.

Any code or psuedocode included in this post is offered "as is", with no
guarantee as to suitability.

You can thank the FTC of the USA for making this disclaimer
possible/necessary.

 

[Keith Wilby]

Hello Tahing On .....,

Grovelling, hand-wringing moron.

Contact me for a quote

Here's a good quote: "Offer free help or get lost, it's that simple".

 

[BruceM via AccessMonster.com]

Your subject line mentions Access 97. This may further complicate matters,
as suggestions that would work for later versions of Access may not apply to
Access 97. As you pursue this and ask further questions be sure to mention
every time that you are using Access 97.

The links John Vinson provided are well worth checking out. IMHO Crystal's
tutorial is as good a place as any to start, but the other links have lots of
useful stuff too.

I expect you have figured out by now that Steve's "offer" is not worth
checking out.

This info is coming from a access database and we can only have the data
because the county owns the database. Your input is not so helpful but
thanks. How did you get to where you are? You learned it and so will I. I can
do anything I put my mind to and I will.

How is it that you've settled on a relational database (Access) as the right
tool for this job?

[quoted text clipped - 36 lines]

.

 

[Dorian]

NEVER put ss # in an Access database. It is not secure. You will leave
yourself and your company open to being sued for damages.
-- Dorian
"Give someone a fish and they eat for a day; teach someone to fish and they
eat for a lifetime".

 

[DRoads]

Just curious...... why is it that Steve hasn't had the plugged pulled on him
by Microsoft so that he can no longer post to these newsgroups?

Can't they lock him out or something?

 

[plog]

Why do you lie?

'These newsgroups are provided by Microsoft for FREE peer to peer support. '

AccessMonster.com is not provided by Microsoft in any reasonable manner of
the word 'provided'. I understand you hate Steve with every fiber of your
being, but that's no reason to bring misinformation into your attempt to
forumblock his comments. It actually takes away from your credibility.

I'm not tired of his 2 sentence posts as much as I am of your half page
requotings of past comments he's made, everytime he makes a new post.
Further, why hasn't Steve been banned? Maybe its because he's not in
violation of the TOS.

Please stop posting your same tired post everytime he tries to solicit
business.

Hello Tahing On .....,

[quoted text clipped - 3 lines]

Steve
(e-mail address removed)

How do "cretae" a database?

These newsgroups are provided by Microsoft for FREE peer to peer support.
There are many highly qualified individuals who gladly help for free. Stevie
is not one of them, but he is the only one who just does not get the idea of
"FREE" support. He offers questionable results at unreasonable prices. If he
was any good, the "thousands" of people he claims to have helped would be
flooding him with work, but there appears to be a continuous drought and he
needs to constantly grovel for work.

A few gems gleaned from the Word New User newsgroup over the past Christmas
period and a few gems from the Access newsgroups to show Stevie's
"expertise".

Dec 17, 2008 7:47 pm

Word 2007 ..........
In older versions of Word you could highlght some text then go to Format -
Change Case and change the case of the hoghloghted text. Is this still
available in Word 2007? Where?
Thanks! Steve

Dec 22, 2008 8:22 pm

I am designing a series of paystubs for a client. I start in landscape and
draw a table then add columns and rows to setup labels and their
corresponding value. This all works fine. After a landscape version is
completed, I next need to design a portrait version. Rather than strating
from scratch, I'd like to be able to cut and paste from the landscape
version and design the portrait version.
Steve

Dec 24, 2008, 1:12 PM

How do you protect the document for filling in forms?
Steve

One of my favourites:
Dec 30, 2008 8:07 PM - a reply to stevie
(The original poster asked how to sort a list and stevie offered to create
the OP an Access database)

Yes, you are right but a database is the correct tool to use not a
spreadsheet.

Not at all. If it's just a simple list then a spreadsheet is perfectly
adequate...

Sept 10, 2009
(In respose to a perfectly adequate GENERIC solution stevie wrote)

This function is specific to the example but not generic for any amount paid
out.

Steve

Sept 9, 2009

you can then return all the characters in front of it with the Left()
fumction. Would look like:
Left("YourString",Instr("YourString","VbCr" Or "VbLf") - 1)

Steve

No, it would not look like

Left("YourString",Instr("YourString","VbCr" Or "VbLf") - 1)

First of all, the constants are vbCr and vbLf: no quotes around them. With
the quotes, you're looking for the literal strings.

Second, you can't Or together character constants like that. Even if you
could, Or'ing them together in the InStr function like that makes no sense
at all.

Sept 22,2009
Sorry Steve, even I can see that this is a useless answer. I made it pretty
clear that "CW259" is just ONE possible value for the control.

Hello David,

[quoted text clipped - 5 lines]

Steve

John... Visio MVP

 

[Gina Whipp]

Steve??? Is that you???

He does not lie... and I have no time or patience to explain it to you or
anyone else who can't even use their real name and/or verify their facts.
If you bore of it please use KillFile and move along.

--
Gina Whipp

"I feel I have been denied critical, need to know, information!" - Tremors
II

http://www.regina-whipp.com/index_files/TipList.htm

Why do you lie?

'These newsgroups are provided by Microsoft for FREE peer to peer support.
'

AccessMonster.com is not provided by Microsoft in any reasonable manner of
the word 'provided'. I understand you hate Steve with every fiber of your
being, but that's no reason to bring misinformation into your attempt to
forumblock his comments. It actually takes away from your credibility.

I'm not tired of his 2 sentence posts as much as I am of your half page
requotings of past comments he's made, everytime he makes a new post.
Further, why hasn't Steve been banned? Maybe its because he's not in
violation of the TOS.

Please stop posting your same tired post everytime he tries to solicit
business.

Hello Tahing On .....,

[quoted text clipped - 3 lines]

Steve
(e-mail address removed)

How do "cretae" a database?

These newsgroups are provided by Microsoft for FREE peer to peer support.
There are many highly qualified individuals who gladly help for free.
Stevie
is not one of them, but he is the only one who just does not get the idea
of
"FREE" support. He offers questionable results at unreasonable prices. If
he
was any good, the "thousands" of people he claims to have helped would be
flooding him with work, but there appears to be a continuous drought and
he
needs to constantly grovel for work.

A few gems gleaned from the Word New User newsgroup over the past
Christmas
period and a few gems from the Access newsgroups to show Stevie's
"expertise".

Dec 17, 2008 7:47 pm

Word 2007 ..........
In older versions of Word you could highlght some text then go to Format -
Change Case and change the case of the hoghloghted text. Is this still
available in Word 2007? Where?
Thanks! Steve

Dec 22, 2008 8:22 pm

I am designing a series of paystubs for a client. I start in landscape and
draw a table then add columns and rows to setup labels and their
corresponding value. This all works fine. After a landscape version is
completed, I next need to design a portrait version. Rather than strating
from scratch, I'd like to be able to cut and paste from the landscape
version and design the portrait version.
Steve

Dec 24, 2008, 1:12 PM

How do you protect the document for filling in forms?
Steve

One of my favourites:
Dec 30, 2008 8:07 PM - a reply to stevie
(The original poster asked how to sort a list and stevie offered to create
the OP an Access database)

Yes, you are right but a database is the correct tool to use not a
spreadsheet.

Not at all. If it's just a simple list then a spreadsheet is perfectly
adequate...

Sept 10, 2009
(In respose to a perfectly adequate GENERIC solution stevie wrote)

This function is specific to the example but not generic for any amount
paid
out.

Steve

Sept 9, 2009

you can then return all the characters in front of it with the Left()
fumction. Would look like:
Left("YourString",Instr("YourString","VbCr" Or "VbLf") - 1)

Steve

No, it would not look like

Left("YourString",Instr("YourString","VbCr" Or "VbLf") - 1)

First of all, the constants are vbCr and vbLf: no quotes around them. With
the quotes, you're looking for the literal strings.

Second, you can't Or together character constants like that. Even if you
could, Or'ing them together in the InStr function like that makes no sense
at all.

Sept 22,2009
Sorry Steve, even I can see that this is a useless answer. I made it
pretty
clear that "CW259" is just ONE possible value for the control.

Hello David,

[quoted text clipped - 5 lines]

Steve

John... Visio MVP

 

[John... Visio MVP]

Sorry to disappoint you, but these newsgroups are provided by Microsoft. All
AccessMonster.com and several other sites do is repackage the content and
pretend that they own the content.

John... Visio MVP

Why do you lie?

'These newsgroups are provided by Microsoft for FREE peer to peer support.
'

AccessMonster.com is not provided by Microsoft in any reasonable manner of
the word 'provided'. I understand you hate Steve with every fiber of your
being, but that's no reason to bring misinformation into your attempt to
forumblock his comments. It actually takes away from your credibility.

I'm not tired of his 2 sentence posts as much as I am of your half page
requotings of past comments he's made, everytime he makes a new post.
Further, why hasn't Steve been banned? Maybe its because he's not in
violation of the TOS.

Please stop posting your same tired post everytime he tries to solicit
business.

Hello Tahing On .....,

[quoted text clipped - 3 lines]

Steve
(e-mail address removed)

How do "cretae" a database?

These newsgroups are provided by Microsoft for FREE peer to peer support.
There are many highly qualified individuals who gladly help for free.
Stevie
is not one of them, but he is the only one who just does not get the idea
of
"FREE" support. He offers questionable results at unreasonable prices. If
he
was any good, the "thousands" of people he claims to have helped would be
flooding him with work, but there appears to be a continuous drought and
he
needs to constantly grovel for work.

A few gems gleaned from the Word New User newsgroup over the past
Christmas
period and a few gems from the Access newsgroups to show Stevie's
"expertise".

Dec 17, 2008 7:47 pm

Word 2007 ..........
In older versions of Word you could highlght some text then go to Format -
Change Case and change the case of the hoghloghted text. Is this still
available in Word 2007? Where?
Thanks! Steve

Dec 22, 2008 8:22 pm

I am designing a series of paystubs for a client. I start in landscape and
draw a table then add columns and rows to setup labels and their
corresponding value. This all works fine. After a landscape version is
completed, I next need to design a portrait version. Rather than strating
from scratch, I'd like to be able to cut and paste from the landscape
version and design the portrait version.
Steve

Dec 24, 2008, 1:12 PM

How do you protect the document for filling in forms?
Steve

One of my favourites:
Dec 30, 2008 8:07 PM - a reply to stevie
(The original poster asked how to sort a list and stevie offered to create
the OP an Access database)

Yes, you are right but a database is the correct tool to use not a
spreadsheet.

Not at all. If it's just a simple list then a spreadsheet is perfectly
adequate...

Sept 10, 2009
(In respose to a perfectly adequate GENERIC solution stevie wrote)

This function is specific to the example but not generic for any amount
paid
out.

Steve

Sept 9, 2009

you can then return all the characters in front of it with the Left()
fumction. Would look like:
Left("YourString",Instr("YourString","VbCr" Or "VbLf") - 1)

Steve

No, it would not look like

Left("YourString",Instr("YourString","VbCr" Or "VbLf") - 1)

First of all, the constants are vbCr and vbLf: no quotes around them. With
the quotes, you're looking for the literal strings.

Second, you can't Or together character constants like that. Even if you
could, Or'ing them together in the InStr function like that makes no sense
at all.

Sept 22,2009
Sorry Steve, even I can see that this is a useless answer. I made it
pretty
clear that "CW259" is just ONE possible value for the control.

Hello David,

[quoted text clipped - 5 lines]

Steve

John... Visio MVP

 

[John W. Vinson]

AccessMonster.com is not provided by Microsoft in any reasonable manner of
the word 'provided'. I understand you hate Steve with every fiber of your
being, but that's no reason to bring misinformation into your attempt to
forumblock his comments. It actually takes away from your credibility.

Well...

AccessMonster, like a number of other websites, just "slurps" posts from the
msnews.microsoft.com NNTP newsgroup server. I don't use AccessMonster, but
you'll see a few posts from me on these newsgroups - whether you connect to
them via Usenet (as I do), via Microsoft's webpage, via AccessMonster, or via
any of the dozens of other slurpers out there. The actual posts you're seeing
are in fact on Microsoft's news server; AccessMonster is just another
newsreader program.

I dislike John's attacks on Steve almost as much as I dislike Steve's hawking,
but your attack is, in this instance, unwarrented.