Management of projects priority

[Guillaume]

Hello,

The context is a compagny that manage quite a lot of projets. When an
important problem occurs (important break down on a critical production
chain), they need to stop the current projects and create a new priority
project to solve the problem. This new project will shift all other planed
projetcs and assigned ressources.


how to integrate this urgent project in EPM without loosing others current
or/and planned projets ? And to shift their tasks.

With or without MS protefolio Project ?

Thank,

Guillaume.

 

[Rob Schneider]

Probably best to re-post in the forum dedicated to Project Server (EPM):
microsoft.public.project.server.


--rms

www.rmschneider.com

 

[Andrew Lavinsky]

I would take some form of the following steps:

1) Create the new high priority project. Assign the appropriate resources.
2) Assess the resources that are now overallocated. Identify the project
managers/schedulers for those projects.
3) Get those PMs/Schedulers in a room with someone from the PMO who has read
permissions to the appropriate projects.
4) Go to Project Center, open all of the relevant projects into an Ad Hoc
Master Project. Navigate to the Resource Allocation view in the Resource
Management toolbar
5) Discuss/develop alternatives, optionally use the leveling command by resource
to identify suggestions (in which case you may wish to set priorities on
each of the projects.)
6) Either add leveling delays/dependencies in the Master project, or have
each PM add the appropriate constraints or delays in their project.
7) Close the project. Don't save the master, but save the subprojects.
8) Have the PM/Schedulers publish their schedules

- Andrew Lavinsky
Blog: http://blogs.catapultsystems.com/epm

 

[Andrew Lavinsky]

Sorry - didn't realize that you may not have Project Server installed. Couldn't
tell from your post. The same concept is possible using Shared Resource
Pools in the standalone desktop version.


- Andrew Lavinsky
Blog: http://blogs.catapultsystems.com/epm

 

[Rod Gill]

I cal this Business As Usual work. If you schedule Project Resources
assuming they will dedicate their productive time to projects when in fact
they don't when there is a big production problem, all your projects will of
course finish way late. I always teach that you can't predict the next
production problem, but my recording problems over time you can predict the
AVERAGE time lost to emergency production BAU work. Take that average hours
per week away from project availability and use that figure for scheduling
projects.

Now when production runs without problem, projects start running ahead of
time (resources spend more hours per week than predicted). When a problem
does occur and it's all hands to the pumps then projects fall behind as
resources stop work on projects. Over a period of a year say, your projects
will finish on schedule (plus or minus other issues!).

Yes you should also do what Andrew has suggested in terms of getting key
management together to review and update project priorities, but managing
resource availability is a great start.

--

Rod Gill
Microsoft MVP for Project - http://www.project-systems.co.nz

Author of the only book on Project VBA, see: http://www.projectvbabook.com

Hello,

The context is a compagny that manage quite a lot of projets. When an
important problem occurs (important break down on a critical production
chain), they need to stop the current projects and create a new priority
project to solve the problem. This new project will shift all other
planed
projetcs and assigned ressources.


how to integrate this urgent project in EPM without loosing others current
or/and planned projets ? And to shift their tasks.

With or without MS protefolio Project ?

Thank,

Guillaume.

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