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I have a list of about 1000 email addresses for members of a private club
that I work for. We are trying to not print newsletters and mail them to
members. What is the best way to email to 1000 people? A distribution list
doesn't hold them all and it doe not tell me how many it will hold so there
must be a better way....
Are you using a personal e-mail account through which to send these
hundreds of bulk e-mails? Or a business account?
If a personal e-mail account, you could easily smack into anti-spam
quotas with your e-mail provider. While MailMerge (a Word function) can
be used to send out single e-mails, one to each person in the list, it
will not regulate at what rate it sends those e-mails. It sends them
out one after the other as fast as they will go. Some e-mail providers,
especially for personal accounts, will regulate how many mail sessions
you can establish per minute, how many e-mails you can send per minute,
and other anti-spam quotas. A business account would have much higher
quotas.
So maybe you want to use a bulk mail program instead of a personal
e-mail client to send out your bulk mails. Some bulk mail programs can
regulate how many e-mails are sent per session and how many sessions to
establish per minute. Otherwise, you might want to look into bulk or
list mail services. You send them the body of the e-mail and the
recipient list already saved in your account gets used to send a copy to
each recipient, and you can update the recipient list. I know of users
that went the MailMerge route and then hit the anti-spam quota. There's
no send rate regulation in MailMerge.
