master-sub project file


J

jackie

I have a master file and I have inserted three project files as read-only.

1) I need to link tasks from different project plans whilst in the
master/subproject view to see roughly how project interdependencies affect
the overall timeline. Can this be done in the master/subproject file?

2) Also, when I come to close the master/subproject file, I get a message
about whether I want to save the source project files or not. Should this
happen since I have inserted the project files read only?

3) The Window/NewWindow command to consolidate all files in a view assumes
all project files are open. Does this mean other colleagues will not be
working on those files whilst you have them open?

4) I would like to set up a shared-pool for each of the three project files
so that resources can be allocated from this pool and over-allocation can
then be managed at the programme level. I have done a quick test and the in
task usage of the shared pool I get all resources allocated to all tasks but
I have no way to find out what tasks belong to which project. Please can you
provide some info on this?

Many thanks
J
 
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M

Mike Glen MVP

Hi Jackie,

Welcome to this Microsoft Project newsgroup :)

Answers in line below.

FAQs, companion products and other useful Project information can be seen at
this web address: http://project.mvps.org/faqs.htm

Hope this helps - please let us know how you get on :)

Mike Glen
MS Project MVP
See http://tinyurl.com/2xbhc for my free Project Tutorials




jackie said:
I have a master file and I have inserted three project files as read-only.

1) I need to link tasks from different project plans whilst in the
master/subproject view to see roughly how project interdependencies affect
the overall timeline. Can this be done in the master/subproject file?

[Mike] Yes. Open the Master and the relevant files. Highlight the tasks to
link and link them as if they were in the same project.
2) Also, when I come to close the master/subproject file, I get a message
about whether I want to save the source project files or not. Should this
happen since I have inserted the project files read only?
[Mike] Don't know:(
3) The Window/NewWindow command to consolidate all files in a view assumes
all project files are open. Does this mean other colleagues will not be
working on those files whilst you have them open?

[Mike] I believe so as they must be fully open to accept any changes.
Colleagues can open them read only.
4) I would like to set up a shared-pool for each of the three project files
so that resources can be allocated from this pool and over-allocation can
then be managed at the programme level. I have done a quick test and the in
task usage of the shared pool I get all resources allocated to all tasks but
I have no way to find out what tasks belong to which project. Please can you
provide some info on this?
[Mike] In the Master project, Insert a column for Project.
 
J

jackie

That's great Mike, thanks - I have tried it and it works fine

Is there a faster way (whilst you are in the master/sub project structure)
to link tasks from different project instead of having to scroll up and down
to find the relevant tasks?

Many thanks again
J






Mike Glen MVP said:
Hi Jackie,

Welcome to this Microsoft Project newsgroup :)

Answers in line below.

FAQs, companion products and other useful Project information can be seen at
this web address: http://project.mvps.org/faqs.htm

Hope this helps - please let us know how you get on :)

Mike Glen
MS Project MVP
See http://tinyurl.com/2xbhc for my free Project Tutorials




jackie said:
I have a master file and I have inserted three project files as read-only.

1) I need to link tasks from different project plans whilst in the
master/subproject view to see roughly how project interdependencies affect
the overall timeline. Can this be done in the master/subproject file?

[Mike] Yes. Open the Master and the relevant files. Highlight the tasks to
link and link them as if they were in the same project.
2) Also, when I come to close the master/subproject file, I get a message
about whether I want to save the source project files or not. Should this
happen since I have inserted the project files read only?
[Mike] Don't know:(
3) The Window/NewWindow command to consolidate all files in a view assumes
all project files are open. Does this mean other colleagues will not be
working on those files whilst you have them open?

[Mike] I believe so as they must be fully open to accept any changes.
Colleagues can open them read only.
4) I would like to set up a shared-pool for each of the three project files
so that resources can be allocated from this pool and over-allocation can
then be managed at the programme level. I have done a quick test and the in
task usage of the shared pool I get all resources allocated to all tasks but
I have no way to find out what tasks belong to which project. Please can you
provide some info on this?
[Mike] In the Master project, Insert a column for Project.
Many thanks
J
 
M

Mike Glen

You're welcome, Jackie.

However you do it, you have got to highlight (select) the appropriate tasks.
One way is to use Edit/Go to and enter the ID number if you know that, or
you could temporily use a Flag field to identify the tasks, or Edit/Find to
get you there, or... but you still have to find the tasks! You can also
type directly into the Predecessor cell the reference to the predecessor
task ie: D:\Project 2007\the other project/6, where the 6 is the Task ID in
the other project. If you do any of these, beware of moving any of the
projects to a different folder.

Mike Glen
MS Project MVP
See http://tinyurl.com/2xbhc for my free Project Tutorials
That's great Mike, thanks - I have tried it and it works fine

Is there a faster way (whilst you are in the master/sub project
structure) to link tasks from different project instead of having to
scroll up and down to find the relevant tasks?

Many thanks again
J






Mike Glen MVP said:
Hi Jackie,

Welcome to this Microsoft Project newsgroup :)

Answers in line below.

FAQs, companion products and other useful Project information can be
seen at this web address: http://project.mvps.org/faqs.htm

Hope this helps - please let us know how you get on :)

Mike Glen
MS Project MVP
See http://tinyurl.com/2xbhc for my free Project Tutorials




jackie said:
I have a master file and I have inserted three project files as
read-only.

1) I need to link tasks from different project plans whilst in the
master/subproject view to see roughly how project interdependencies
affect the overall timeline. Can this be done in the
master/subproject file?

[Mike] Yes. Open the Master and the relevant files. Highlight the
tasks to link and link them as if they were in the same project.
2) Also, when I come to close the master/subproject file, I get a
message about whether I want to save the source project files or
not. Should this happen since I have inserted the project files
read only?
[Mike] Don't know:(
3) The Window/NewWindow command to consolidate all files in a view
assumes all project files are open. Does this mean other colleagues
will not be working on those files whilst you have them open?

[Mike] I believe so as they must be fully open to accept any changes.
Colleagues can open them read only.
4) I would like to set up a shared-pool for each of the three
project files so that resources can be allocated from this pool and
over-allocation can then be managed at the programme level. I have
done a quick test and the in task usage of the shared pool I get
all resources allocated to all tasks but I have no way to find out
what tasks belong to which project. Please can you provide some
info on this?
[Mike] In the Master project, Insert a column for Project.
Many thanks
J
 
J

jackie

thanks for that - i like the idea of the flag so not to create confusion
regards
J






Mike Glen said:
You're welcome, Jackie.

However you do it, you have got to highlight (select) the appropriate tasks.
One way is to use Edit/Go to and enter the ID number if you know that, or
you could temporily use a Flag field to identify the tasks, or Edit/Find to
get you there, or... but you still have to find the tasks! You can also
type directly into the Predecessor cell the reference to the predecessor
task ie: D:\Project 2007\the other project/6, where the 6 is the Task ID in
the other project. If you do any of these, beware of moving any of the
projects to a different folder.

Mike Glen
MS Project MVP
See http://tinyurl.com/2xbhc for my free Project Tutorials
That's great Mike, thanks - I have tried it and it works fine

Is there a faster way (whilst you are in the master/sub project
structure) to link tasks from different project instead of having to
scroll up and down to find the relevant tasks?

Many thanks again
J






Mike Glen MVP said:
Hi Jackie,

Welcome to this Microsoft Project newsgroup :)

Answers in line below.

FAQs, companion products and other useful Project information can be
seen at this web address: http://project.mvps.org/faqs.htm

Hope this helps - please let us know how you get on :)

Mike Glen
MS Project MVP
See http://tinyurl.com/2xbhc for my free Project Tutorials




:

I have a master file and I have inserted three project files as
read-only.

1) I need to link tasks from different project plans whilst in the
master/subproject view to see roughly how project interdependencies
affect the overall timeline. Can this be done in the
master/subproject file?

[Mike] Yes. Open the Master and the relevant files. Highlight the
tasks to link and link them as if they were in the same project.

2) Also, when I come to close the master/subproject file, I get a
message about whether I want to save the source project files or
not. Should this happen since I have inserted the project files
read only?

[Mike] Don't know:(

3) The Window/NewWindow command to consolidate all files in a view
assumes all project files are open. Does this mean other colleagues
will not be working on those files whilst you have them open?

[Mike] I believe so as they must be fully open to accept any changes.
Colleagues can open them read only.

4) I would like to set up a shared-pool for each of the three
project files so that resources can be allocated from this pool and
over-allocation can then be managed at the programme level. I have
done a quick test and the in task usage of the shared pool I get
all resources allocated to all tasks but I have no way to find out
what tasks belong to which project. Please can you provide some
info on this?

[Mike] In the Master project, Insert a column for Project.

Many thanks
J
 
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M

Mike Glen

You're welcome, J :)

Mike Glen
MS Project MVP
See http://tinyurl.com/2xbhc for my free Project Tutorials
thanks for that - i like the idea of the flag so not to create
confusion regards
J






Mike Glen said:
You're welcome, Jackie.

However you do it, you have got to highlight (select) the
appropriate tasks. One way is to use Edit/Go to and enter the ID
number if you know that, or you could temporily use a Flag field to
identify the tasks, or Edit/Find to get you there, or... but you
still have to find the tasks! You can also type directly into the
Predecessor cell the reference to the predecessor task ie:
D:\Project 2007\the other project/6, where the 6 is the Task ID in
the other project. If you do any of these, beware of moving any of
the projects to a different folder.

Mike Glen
MS Project MVP
See http://tinyurl.com/2xbhc for my free Project Tutorials
That's great Mike, thanks - I have tried it and it works fine

Is there a faster way (whilst you are in the master/sub project
structure) to link tasks from different project instead of having to
scroll up and down to find the relevant tasks?

Many thanks again
J






:

Hi Jackie,

Welcome to this Microsoft Project newsgroup :)

Answers in line below.

FAQs, companion products and other useful Project information can
be seen at this web address: http://project.mvps.org/faqs.htm

Hope this helps - please let us know how you get on :)

Mike Glen
MS Project MVP
See http://tinyurl.com/2xbhc for my free Project Tutorials




:

I have a master file and I have inserted three project files as
read-only.

1) I need to link tasks from different project plans whilst in the
master/subproject view to see roughly how project
interdependencies affect the overall timeline. Can this be done
in the master/subproject file?

[Mike] Yes. Open the Master and the relevant files. Highlight the
tasks to link and link them as if they were in the same project.

2) Also, when I come to close the master/subproject file, I get a
message about whether I want to save the source project files or
not. Should this happen since I have inserted the project files
read only?

[Mike] Don't know:(

3) The Window/NewWindow command to consolidate all files in a view
assumes all project files are open. Does this mean other
colleagues will not be working on those files whilst you have
them open?

[Mike] I believe so as they must be fully open to accept any
changes. Colleagues can open them read only.

4) I would like to set up a shared-pool for each of the three
project files so that resources can be allocated from this pool
and over-allocation can then be managed at the programme level. I
have done a quick test and the in task usage of the shared pool I
get all resources allocated to all tasks but I have no way to
find out what tasks belong to which project. Please can you
provide some info on this?

[Mike] In the Master project, Insert a column for Project.

Many thanks
J
 
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