Maximum Unit % survey

[ccunning99]

Hi all,

I am trying to put together a best practice for my organization
regarding the Maximum Unit % that each resource should be allocated. I
have received some feedback regarding this, but I wanted to put it out
to the entire forum for comments. All of our developers are full time
40 hrs/wk, but they do spend 5-6 hours in team meetings and other
administrative duties that are outside regular development. I am
proposing that our organization set the maximum unit % at 85%. How do
you all deal with this?

Could you please let me know what you use as the Maximum Units for each
resource?

Thanks in advance.

 

[Rod Gill]

For a 40 hour week, subtract Admin related hours such as team meetings and
also all business as usual time such as help for support or sales. This
gives hours for all projects. If you have a resource pool or Project Server
the remaining hours is now your capacity for doing project work. Use it to
calculate your Max units.

If you don't have a resource pool or project server, take the proportion of
what's remain that will be available for your project and use that final
figure to calculate max units.

EG 40h week, 5h admin, 15h pre-sales and support work = 20h for all
projects. If that person is dedicated to your project use Max units of 50%.
If the person is working on two projects and you have 10h per week then use
25%.

--

Rod Gill
Project MVP

Project VBA Book, for details visit:
http://www.projectvbabook.com

NEW!! Web based VBA training course delivered by me. For details visit:
http://projectservertraining.com/learning/index.aspx

 

[Jim Aksel]

Rod's answer gives you the specifics. For another data point, our
organization targets 85% availability.
--
If this post was helpful, please consider rating it.

Jim

Visit http://project.mvps.org/ for FAQs and more information
about Microsoft Project

 

[marc.gordon]

Hi all,

I am trying to put together a best practice for my organization
regarding the Maximum Unit % that each resource should be allocated. I
have received some feedback regarding this, but I wanted to put it out
to the entire forum for comments. All of our developers are full time
40 hrs/wk, but they do spend 5-6 hours in team meetings and other
administrative duties that are outside regular development. I am
proposing that our organization set the maximum unit % at 85%. How do
you all deal with this?

Could you please let me know what you use as the Maximum Units for each
resource?

Thanks in advance.

--
ccunning99
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Hello,

Our company uses 80% project related time. The remainder is admin and
out of project work. No matter what % of time you choose for your
team, I'd recommend you change the Project Working Hours in the
project calendar and the time in the Change Working Time section.
This will make your life a lot easier when you need to use resources
part time.

For example, if you are using 80% project related time on a 40 hour
work week, that is about a 6 hours of effort per day.

Change working time Tools -- Change working time... to 8:00am12:00pm
and 1:00pm to 3:00pm.
Change the project calendar Tools -- Options --- Calendar to the same
times noted above.
Note>>> These two areas must be in sync for your project estimates to
work properly>>>

MS Project uses the Working Time option for conversion purposes only.
For example, using the working times above 1w=32h hours.
By changing the working time in the calendar, MS Project uses these
settings to schedule 32 hours of effort into 7 working days.

If you choose to go the other route of changing the available working
hours to 80%, things can get confusing when you have people working
various % of time on different tasks.

Just a suggestion.

Good luck with your proposal.

Marc

 

[ccunning99]

Thanks for the responces. I hope this is enough info for my leadership
here. I really can't thank you guys enough.