Moving Library to another project

T

TES

A project with a library of documents has been cancled, and anothe project
started that will finish the job. How can I move the complete library to the
new project. I would like to remove the old project from the server, but not
lose the documents.
 
D

Dale Howard [MVP]

TES --

Assuming you are using Project Server 2007, here's how to do it:

1. Navigate to the PWA Home page and then click the link for the project in
the Project Workspaces section of the page.
2. In the Project Workspace page, click the Project Documents link.
3. Click the Actions pick list menu and select the "Open with Windows
Explorer" menu item.
4. In the Windows Explorer window, click the Folders button.
5. Select all of the documents in the library and click Edit - Copy.
6. Select a folder on your hard drive or network drive and then click
Edit - Paste.

This will copy all of the documents in the library so that you can delete
the enterprise project and its accompanying Project Workspace. From there,
navigate to the Project Workspace of the new project, select the Project
Documents library, and upload the project documents using the Upload
Multiple Documents feature on the Upload pick list menu. Hope this helps.
 
T

TES

Thank you.
Almost there, but this only copies the latest version of a file, and all
previsions versions are lost.
TES
 
D

Dale Howard [MVP]

TES --

Yes, you not only lose all versions of the documents except for the current
version, but you also lose the document Owner and Status settings for every
document as well. An alternative approach would be to transfer the entire
Project Workpace from the old project to the new project. This would
transfer everything, including Risks and Issues. Here's how:

1. Ask the PM of the new project to save it and publish it, and to create a
Project Workspace for it when publishing the project.
2. Next, the Project Server administrator should click Server Settings -
Project Workspaces.
3. In the data grid, select the new project and click the Delete Site
button to delete the new Project Workspace.
4. Select the old project and then click the Edit Site button.
5. Highlight the URL in the Site URL field and press Control+C to copy the
URL.
6. Click the Cancel button to close the dialog.
7. Click Server Settings - Delete Enterprise Objects.
8. Select the old project and delete it but DO NOT delete its Project
Workspace.
9. Click Server Settings - Project Workspaces.
10. Select the new project and click the Edit Site button.
11. Select the Site URL field and press Control+V to paste the old URL into
the field.
12. Click the OK button.

The system will attach the old Project Workspace to the new project. You
may then wish to edit the Project Workspace to delete Risks, Issues, or
Deliverables not needed for the new project. Hope this helps.
 
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