Multilevel list frustration


D

dlew

I have a 101 page document that's working great with the following
format:

Level 1. {blank}
Level 2. I.
Level 3. A.
Level 4. 1.

The problem I have is that the header numbering restarts after a
section break (next page):

Section 1 (all portrait)
{part 1 through part 3}I.A. through {part 3}.XIX

Section break (set to landscape)
{2 pages landscape to show a wide table"
Section break (set to portrait)

Now my headings start back at {blank}.I. What I want is {blank}.XX.

What do I need to fix?

Thanks in advance.
 
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L

Lisa Wilke-Thissen

Hi,
Level 1. {blank}
Level 2. I.
Level 3. A.
Level 4. 1.
which version of Word is used? How did you create and apply outline
numbering?

Switch to view "Normal" (Word 2003) or "Draft" (Word 2010). Which
styles does the style area show?

Cheers
Lisa [MS MVP Word]
 
D

David K. Lew

Word 2007.
I followed the instructions here:
http://www.shaunakelly.com/word/numbering/numbering20072010.html

I turn on View Draft
The style applied to XIX is Heading 2.
Then comes the landscape section.
Then comes what I want as XX. (It shows as I) The style heading is
Heading 2.

What am I missing?

Dave

Hi,
Level 1. {blank}
Level 2. I.
Level 3.    A.
Level 4.         1.
which version of Word is used? How did you create and apply outline
numbering?

Switch to view "Normal" (Word 2003) or "Draft" (Word 2010). Which
styles does the style area  show?

Cheers
Lisa [MS MVP Word]
 
L

Lisa Wilke-Thissen

Hi David,

"David K. Lew" schrieb

[Word 2007]
so you created a List Style and linked each level to a paragraph
style...
I turn on View Draft
You had enabled the style area to check paragraph styles (Options |
Advanced | Display | Style Pane Width...)?
The style applied to XIX is Heading 2.
Then comes the landscape section.
Then comes what I want as XX. (It shows as I)
The style heading is Heading 2.
Which style is applied to the section break itself? It should be
"Normal", not one of the "Heading" styles.
What am I missing?
What happens, when you select the number and choose "continue
numbering" (or similar) from context menu?
Maybe, the problem is within the list style. Choose "Home | Multilevel
List". In the gallery of List Styles right-click yours and choose
"Modify". (You also can use the Style manager.)
Each needed level (e.g. level 1 to level 4) is linked to an appropriate
paragraph style? What are the level 2 settings in the field "Restart
list after"?
 
D

David K. Lew

See below inline:

Hi David,

"David K. Lew"  schrieb

[Word 2007]
so you created a List Style and linked each level to a paragraph
style...
Per Shauna Kelly I created a Multilevel List. Then applied the
Headings to the appropriate titles. So in the style area it shows
Heading 1, Heading 2, etc. and not List Paragraph.

You had enabled the style area to check paragraph styles (Options |
Advanced | Display | Style Pane Width...)?
I've enabled the above option and everything looks fine. The page
breaks show Normal as the associated style.

Which style is applied to the section break itself? It should be
"Normal", not one of the "Heading" styles.


What happens, when you select the number and choose "continue
numbering" (or similar) from context menu?
Maybe, the problem is within the list style. Choose "Home | Multilevel
List". In the gallery of List Styles right-click yours and choose
"Modify". (You also can use the Style manager.)
Each needed level (e.g. level 1 to level 4) is linked to an appropriate
paragraph style? What are the level 2 settings in the field "Restart
list after"?
When I select the first heading after the landscape section and I go
right click to get context menu | Numbering | Set Numbering Value and
set Value to "3" and "XX" I get the following:

I.
II.
III.
....
XIX
XX The Heading I want to set as XX.


I don't think the following is the cause of this hair pulling exercise
but I should state it for completeness. In the landscape section I've
disconnected the footer from the previous section. This was done so
that I can move the page numbers closer to the right margin (instead
of using the margin for portrait). The page numbers are correct.
Looking at the field code I see {PAGE \* MERGEFORMAT}. I've tried
deleting the \* MERGEFORMAT field code and I've tried reconnecting the
landscape section's footer as "SAME AS PREVIOUS" but to no avail.
There's got to be something obvious here but I'm not seeing it.

Thanks for your continuing help with this.

Dave

 
L

Lisa Wilke-Thissen

Hi David,

"David K. Lew" schrieb

[Word 2007]
When I select the first heading after the landscape
section and I go right click to get context menu |
Numbering | Set Numbering Value and
set Value to "3" and "XX" I get the following:
[...]

try:
1. Open | Open and Repair. (Maybe the document is damaged.)
2. Find Heading 1 in the styles pane. In the context menu choose
"Select all instances of ...". Then reapply Heading style.
Alternatively press Ctrl + Q to reset paragraph formatting.

Otherwise, you can send me the document or part of it.

Page numbers and links between footers/headers should not affect
headings and numbering.

Regards from Germany
Lisa [MS MVP Word]
 
D

dlew

THANK YOU SO VERY MUCH!

I tried the Repair option and that didn't work. Then I went to the
style area as you suggested and right click on Heading 1. I select
show Select all x instances. It highlighted some text in my landscape
section! Which shouldn't have been formatted as Heading 1. The text
that had become Heading 1 in that section was in a cell in a Word
table. In draft view with the style area turned on the style DOES NOT
show for text formatted as a style if it's IN a table! If you ask me
that's a bug.

Thank you again!

Dave


Hi David,

"David K. Lew"  schrieb

[Word 2007]> When I select the first heading after the landscape
section and I go right click to get context menu |
Numbering | Set Numbering Value and
set Value to "3" and "XX" I get the following:
[...]

try:
1. Open | Open and Repair. (Maybe the document is damaged.)
2. Find Heading 1 in the styles pane. In the context menu choose
"Select all instances of ...". Then reapply Heading style.
Alternatively press Ctrl + Q to reset paragraph formatting.

Otherwise, you can send me the document or part of it.

Page numbers and links between footers/headers  should not affect
headings and numbering.

Regards from Germany
Lisa [MS MVP Word]
 
L

Lisa Wilke-Thissen

Hi Dave,

fine that you found a solution :).
In draft view with the style area turned on the style
DOES NOT show for text formatted as a style if it's IN
a table! If you ask me that's a bug.
it's not a bug, it's by design ;-). Styles used within a table are
never shown in the style area.
 
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S

Suzanne S. Barnhill

And the reason for the design, of course, is that a given table row can
contain multiple styles.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

Hi Dave,

fine that you found a solution :).
In draft view with the style area turned on the style
DOES NOT show for text formatted as a style if it's IN
a table! If you ask me that's a bug.
it's not a bug, it's by design ;-). Styles used within a table are
never shown in the style area.
 

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