Multiple pdf files created based on sections in the Word file

[WordUser]

Version: 2004
Operating System: Mac OS X 10.4 (Tiger)
Processor: intel

Hi everyone,

I have a Word document with about 7 or 8 section breaks scattered throughout. When I print to a pdf file, it creates 7 or 8 pdfs based on each of the sections. I just want one pdf document to be created from the Word file but can't figure out how to do it.

Can someone help?

Thanks so much.

 

[Michel Bintener]

See here for more details:

<http://www.word.mvps.org/mac/MultiplePDFs.html>

Version: 2004
Operating System: Mac OS X 10.4 (Tiger)
Processor: intel

Hi everyone,

I have a Word document with about 7 or 8 section breaks scattered throughout.
When I print to a pdf file, it creates 7 or 8 pdfs based on each of the
sections. I just want one pdf document to be created from the Word file but
can't figure out how to do it.

Can someone help?

Thanks so much.

--
Michel Bintener
Microsoft MVP
Office:mac (Entourage & Word)

*** Please always reply to the newsgroup. ***

 

[Elliott Roper]

Version: 2004
Operating System: Mac OS X 10.4 (Tiger)
Processor: intel

Hi everyone,

I have a Word document with about 7 or 8 section breaks scattered throughout.
When I print to a pdf file, it creates 7 or 8 pdfs based on each of the
sections. I just want one pdf document to be created from the Word file but
can't figure out how to do it.

Word throws a new print job on every section break that changes page
margins or orientation, plus a few phase-of-moon dependencies that
might trigger a new job too.

That bites when printing to PDF, or trying to do a manual double-sided
print.

Either painstakingly check every section break for such changes (often
so subtle that 'phase-of-moon' is worryingly apt) or give up and stitch
the PDFs back together with one of the utilities that have sprung up to
work around such innovative features.

PDFLab is one I have used. I think a modern version of Preview might do
the job too. Try versiontracker.com for the current crop.

Stitching is the only way to sneak a landscape page into a Word PDF
without resorting to rotated raster images.

PS If you want to manually print double sided, PDF, stitch, print the
stitched one, evens (possibly reversed), then odds.

Productivity application? Pah!

 

[WordUser]

Thanks for the reply,

I read through the article in the link you provided. I can't believe that the only solution is to combine the separate pdf files. I mean I've been doing this anyway by combining the files with Acrobat - I just thought there must have been some setting in Word 2004 that I was missing. Maybe not - looks like I'll have to upgrade 2008.

 

[Phillip Jones]

I've found based on *my* experience with the *Word 2008* that if you
create the pdf using the SAVE AS... PDF within word2008 that you don't
get this.

Acrobat and to some degree the PDF engine in OSX (using Acrobat engine)
does want not know how to handle Microsoft's code to Page breaks and
section Breaks.

I tried a document I had previous worked on a formatted to compensate
for page and section breaks. I reformatted it and used Page and section
breaks where needed then save as a PDF. Then I printed the pdf from with
in Acrobat 8. no problems.

Now note this was *my* experience using 2008.

You'll have to follow Michael's instructions for 2004.

I use judicious use of returns to make section fall on another page
where necessary.

Now

See here for more details:

<http://www.word.mvps.org/mac/MultiplePDFs.html>

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[Tim Murray]

I have a Word document with about 7 or 8 section breaks scattered throughout.

When I print to a pdf file, it creates 7 or 8 pdfs based on each of the
sections. I just want one pdf document to be created from the Word file but
can't figure out how to do it.

On fix I found that sometimes works is to open the file in Windows Word,
perform some kind of page-setup operation on it that addresses all sections,
save, then bring it back to the Mac.

 

[John McGhie]

Hi Tim:

That fix should work equally well on the Mac, too.

The issue is that the Mac Printing Subsystem interprets a change to the
section properties as a request for a new job.

There is a little "creative tension" between Apple and Microsoft on that
one. According to Microsoft, the Apple documentation says it "shouldn't".
According to Apple, the documentation does allow this.

Either way, I wish they'd just bloody fix it...

Cheers

On fix I found that sometimes works is to open the file in Windows Word,
perform some kind of page-setup operation on it that addresses all sections,
save, then bring it back to the Mac.

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John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]