Multiple Task Project Managers

M

Melissa

In MS Project 2002 Pro/Server, can I assign a resource as
the Project Manager (owner) for different tasks so that
they can be responsible for accepting the other task's
resources' updates to those tasks, in essence, making them
an owner for certain tasks?
 
D

Dale Howard [MVP]

Melissa --

Yes, you can do this. There are several ways to accomplish this:

1. If the resource has a copy of Microsoft Project Professional and has
Project Manager permissions in Project Server, he/she should open the
project in question and select only tasks that he/she will manage. He/she
should then click Collaborate - Publish - Republish Assignments, select the
"Become the manager for these tasks" option, and then click OK. Doing so
will cause Project Server to redirect task updates to the resource serving
as the manager for the tasks.

2. If the resource does not have Microsoft Project Professional, then you
will first need to assign him to the tasks in question in the Microsoft
Project plan and then publish those assignments. The resource will then log
into PWA and navigate to the View My Tasks page. The resource should then
use the Delegation feature to delegate each task to another resource. On
step 1 of the Delegate Task page, the resource should select Yes for
question #2 (which will allow the resource to assume the lead role for the
task) and select Yes to question #3 (to track the task on his/her
timesheet). Please note that delegation is a "one to one" process, so the
resource in question would not be able to delegate a single task to more
than one resource. If you use this method, then the new resource assigned
to the task will submit task updates to the team leader (original assigned
resource) for the task, who will see the update on his/her timesheet. If
the task update is acceptable, the team leader can then submit the task
update to the manager of the project.

Hope this helps.

--
Dale A. Howard [MVP]
Enterprise Project Trainer/Consultant
Denver, Colorado
http://www.msprojectexperts.com
"We wrote the book on Project Server"
 
A

Assaf Alpert

10X for the information, it was helpful!
I've tried to perform case 2 (resource not have a copy of Microsoft Project
Professional). However, the team leader (original assigned resource) could
not perform accept of reject operations. He only had the ability to choose
the task's line, click update and thar the task sent to the Project Manager.
Do you know How can the team leader perform reject/accept?
10X again
 
D

Dale Howard [MVP]

Assaf --

If the team leader needs to reject a task update, he/she needs to personally
contact the resource and ask them to re-do the entry of actuals, as there is
no automated way for the team leader to reject the actuals in PWA. I
realize this is probably an oversight on Microsoft's part, so you will need
to use a process with team leaders and team members to make it work. Once
the task update is correct, the team leader can update the actuals to the
project manager. Hope this helps.
 
Top