'My Tasks' shows 'too many' tasks (MSPS2007)

K

Kurt Petteloot

The 'My Tasks' page shows tasks which I have created. However I would expect
only to find tasks here to which I have been assigned; not the tasks I have
created. I equally do not want these tasks to be taken into account in the
task counter on the homepage of the PWA (where the number of my tasks is
displayed).

Is there a way to modify the overview of tasks (My assignments View) so that
it only shows tasks i have been assigned to (as a resource)? And also is it
possible to modify the logic behind the 'My Tasks counter' in a similar way?

Many Thanks
Kurt Petteloot
 
G

Gary L. Chefetz [MVP]

Kurt:

It sounds as though you may have fallen into one of the many traps in PS2007
and you assigned tasks to resources who have no "default assignment owner"
indentified. In the case where a value is missing from this field, the tasks
appear on the PM's My Task page instead of the resource. Does this get you
to the bottom of your problem? Let us know.

--

Gary L. Chefetz, MVP
MSProjectExperts
For Project Server Consulting: http://www.msprojectexperts.com
For Project Server FAQS: http://www.projectserverexperts.com
 
D

Dale Howard [MVP]

Kurt --

I don't understand your question. Are you the project manager of a project
that you published? Are you saying that on your My Tasks page, you are
seeing the tasks for ALL of the resources in the project? If not, what do
you mean precisely? Let us know.
 
K

Kurt Petteloot

Thanks for the tip Gary, but i'm afraid it is not the end of the story here.
The tasks that seem to appear unintended in 'My tasks' list are tasks that
have been assigned to generic resources. For generic resources the default
assignment owner, as well as the timesheet manager can not be set (which
makes sense of course). It is rather confusing to find these assignments in
the same list mixed up with tasks to which I am assigned. You would not
expect the tasks assigned to generic resources to appear in the person's task
list who just so happened to create the assignments.
 
K

Kurt Petteloot

Hi Dale,

I try to provide with some more detailed input on the subject. Sorry by the
way for my late reply.

We use MSP server as a tool for planning resource capacity, at least in the
early stages of the project inception. So, rather than using named
individuals as resources, at that stage we use generic resources. Planning
these generic resources is done centrally for all projects by an
administrative PMO-assitant role, who creates the projects, builds the
project team (using only generic resources) and assigns these resources to
the high level tasks.

Later on as the projectplan gets refined, generic resources are more or less
gradually replaced with named individuals. At that stage it is no longer the
central PMO-function who does this, but then it is the PM who is responsible
for assigning the 'individual' resources.

The thing is, when the central PMO-assistant creates the assignments for the
generic resources, these assignments show up as tasks for the person who
happened to be logged on to create these assignments. This is not desirable.
First of all because several users are responsible for working as a
PMO-assistant. In this situation the overview of generic tasks is scattered
of these user's task lists. Secondly, the users who work as PMO-assistant can
also be assigned as individual resources in which case their own individual
assignments get mixed up with the assignments they created for generic
resources.

Hope this helps for you to understand the problem better.

Kind regards,
Kurt
 
G

Gregg Richie

Kurt,

We have experienced similar issues in our PMO. We developed a process where
the PMO-assistant would work on the schedule and save it as a file. Then
send that file to the PM assigned to the project, have them publish it. For
some of our more outspoken "I-am-not-paid-to-do-that" types, we ask for their
logon passwords to the server and we publish it in their name. When all else
fails we send someone to their computer at lunch time and publish directly
from their machine.

Welcome to my world...

Gregg D. Richie
Engineering Project Manager
LeRoy Surveyors & Engineers, Inc.
 
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