Non Project time in non Admin Project

M

MNA

Hi,
After reading that there are a lot of problems with admininistrative
projects. Can we use a regular project to track non project work ? I know by
definition it is wrong. But what will be other consiquences. Any answer will
be highly appreciated.

The task may include:
meeting time (recurring)
support Time
Training Time

Regards,
MNA
 
D

Dale Howard [MVP]

MNA --

Yes, you can certainly use regular projects to track nonproject work such as
meetings, support time, and training. And no, there is nothing wrong by
definition with doing so.

You should set up your admin tasks in the regular project in the same manner
as tasks in a true administrative project, which means Fixed Duration and
non-effort driven, and with a Priority of 1000 for each task and a Priority
of 1000 for the project as well. Your biggest problem will be with the View
My Tasks page in PWA when users have the Current Tasks option selected in
the sidepane, which will cause their tasks to disappear if their Remaining
Work is 0 hours. Therefore, you should assign resources to these tasks with
at least a token amount of Work and teach your resources how to increase the
Remaining Work in PWA on any admin task whose Remaining Work has fallen to 0
hours. Perhaps the others have some ideas for you as well. Hope this
helps.
 
A

al

I've been struggling with this for a couple of days, and here's my
dilemna...

I created a project (well, several iterations) called "Non Project Time"
(after using various flavors of Admin). The Task hierarchy is as follows:

Non Project Time
Vacation
Resource 1 Assigned to: Resource 1 with
80 hours
Resource 2 Assigned to: Resource 2 with
80 hours
Etc Etc
Holiday
Resource 1 Assigned to: Resource 1 with
104 hours
Resource 2 Assigned to: Resource 2 with
104 hours
Etc Etc
Sick / Personal Etc

When I publish the project, the Assignments do not show on the timesheet
(with the All Tasks view), nor can I assign the task to myself as a resource
(since it is allegedly already assigned). The assignments are made against
Enterprise resources (as retreived from the server), and SOME task
categories show in View Timesheet Summary (Bereavement, Civic Duty), but
Vacation, Holiday, Sick/Personal, and Training all show as the assigned to
Resource. View Resource Assignments shows all Non Project Time tasks as
Resource 1, again with no reference to the summary task.

All categories were created the same way, with the same options set as you
suggested below. It is also disturbing that I am seeing "You have no changes
to update into Project." under updates on Home PWA, implying it is not
recognizing the Enterprise resource assignment. Changing the task name made
NO difference (in case it was a string match thing).

All other projects Import / publish fine.

Ideas?
 
A

al

Never mind...

al said:
I've been struggling with this for a couple of days, and here's my
dilemna...

I created a project (well, several iterations) called "Non Project Time"
(after using various flavors of Admin). The Task hierarchy is as follows:

Non Project Time
Vacation
Resource 1 Assigned to: Resource 1 with
80 hours
Resource 2 Assigned to: Resource 2 with
80 hours
Etc Etc
Holiday
Resource 1 Assigned to: Resource 1 with
104 hours
Resource 2 Assigned to: Resource 2 with
104 hours
Etc Etc
Sick / Personal Etc

When I publish the project, the Assignments do not show on the timesheet
(with the All Tasks view), nor can I assign the task to myself as a
resource (since it is allegedly already assigned). The assignments are
made against Enterprise resources (as retreived from the server), and SOME
task categories show in View Timesheet Summary (Bereavement, Civic Duty),
but Vacation, Holiday, Sick/Personal, and Training all show as the
assigned to Resource. View Resource Assignments shows all Non Project Time
tasks as Resource 1, again with no reference to the summary task.

All categories were created the same way, with the same options set as you
suggested below. It is also disturbing that I am seeing "You have no
changes to update into Project." under updates on Home PWA, implying it is
not recognizing the Enterprise resource assignment. Changing the task name
made NO difference (in case it was a string match thing).

All other projects Import / publish fine.

Ideas?
Click to expand...
 
Top