non project time

[Almoje]

I am using MSP2007 for several projects en use a resource planning. The
problem I have is that
1) the people have 8 hour working days but are not working 8 hours on the
project. I can simply change the working time per person (it is different per
group) but when I ad vacation as a task (next problem) MSP is not using the 8
hours but the adjusted time. This means that the vacation days are shorter
than actual.
2) how can I use the non working time and make it visible in the Gantt
Chard, like individual vacation and the non project time per day.
3) when adding vacation in the resource information - change working time, a
task will not be split during the vacation time. Is this possible?

the idea is to easily show the resource work load and availability per day

thank you

 

[Rod Gill]

Hi,

Simplest is to leave calendars and hours per day set to 8h/day.
Then set max units for each Resource to the average hours per day/week that
they work on all projects (if using project server) or average hours per day
they should work on your project (if not using Project Server).


--

Rod Gill
Microsoft MVP for Project - http://www.project-systems.co.nz

Author of the only book on Project VBA, see: http://www.projectvbabook.com

I am using MSP2007 for several projects en use a resource planning. The
problem I have is that
1) the people have 8 hour working days but are not working 8 hours on the
project. I can simply change the working time per person (it is different
per
group) but when I ad vacation as a task (next problem) MSP is not using
the 8
hours but the adjusted time. This means that the vacation days are shorter
than actual.
2) how can I use the non working time and make it visible in the Gantt
Chard, like individual vacation and the non project time per day.
3) when adding vacation in the resource information - change working time,
a
task will not be split during the vacation time. Is this possible?

the idea is to easily show the resource work load and availability per day

thank you

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[Jan De Messemaeker]

Hi Almoje,

First question - simple anwer. Keep an 8 hr day calendar in the project and
assign that one as a task calendar to the vacation tasks, with the option
"Scheduling ignores resource calendars"

Second question - Only by using absence tasks as you suggest.

Third question - Gantt Chart indeed does not show split.

Want to look at resoruce usage and availability look at Resource Usage view;
a task wiew will not show that appropriately.

HTH
--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
+32 495 300 620
For availability check:
http://users.online.be/prom-ade/Calendar.pdf

 

[Steve House]

1: IMHO, vacation should not represented as tasks in the schedule assigned
to the resources. A task is resources working - vacations are resources not
working, by definition. Tasks drive the project forward towards completion,
vacations retard the project progress and cause its completion to happen
later. Indeed tasks and vacations are truly the complete opposite of each
other. The correct way to represent vacations is to mark the vacation days
off as non-working in each individual resource calendar. That way any tasks
assigned to the resource that would have otherwise fallen during their
vacation time will be deferred until they return to work.

2: Why do you need to see the non-working time for individuals in the Gantt
chart? The Gantt is a schedule of what work is to be done and when, not a
chart of who is available when. Don't try to kludge it into doing something
it's not designed to do - just because it's a calendar display doesn't mean
it's a suitable basis for all kinds of calendar displays.

3: Vacation non-working time occuring in the middle of a more extensive
task does cause the Gantt bar to extend in length - it simply does not show
up as a dotted line gap in the middle, instead it still shows as solid bar.
But the bar is drawn properly from the beginning date of the task to the
date when it is expected to finish allowing for the vacation interuption.
You'll note that while the bar length, thus its elapsed time, shows the
total including both working time and vacation, the duration number
displayed for the task only includes the non-vacation days, ie adding a
weeks vacation for the resource in the middle of a 10 day task he's assigned
to causes the task elapsed time to become 21 days yet its duration remains
10 days since the vacation time isn't counted in the duration. It's like
the weekends - the bar is drawn continuously through the days even though
work ceases on the weekend and those days are not counted in the duration.