Not making backups...

S

Sarah

Hi, I checked the option to "always make a backup copy" but in the
folder where I have been working there is only one backup copy. The
other files I'm working with have no backup copies. They have those
"working copies" or something, that have ~$ in front, that go away
when you save and close a file. I really need it to make backup copies
so there is always my prior version saved in case I do something dumb
again.

What can I do?

Thanks
Sarah
 
S

Sarah

Hi, I checked the option to "always make a backup copy" but in the
folder where I have been working there is only one backup copy. The
other files I'm working with have no backup copies. They have those
"working copies" or something, that have ~$ in front, that go away
when you save and close a file. I really need it to make backup copies
so there is always my prior version saved in case I do something dumb
again.

What can I do?

Thanks
Sarah
Click to expand...

By the way, I am using Office 2003. Thanks.
Sarah.
 
S

Sarah

Word's "backup" isn't a true backup anyway, and was never that
reliable. Instead, use the macro in the section "Save document to two
locations" ofhttp://www.gmayor.com/automatically_backup.htm(and seehttp://www.gmayor.com/installing_macro.htmif you need instructions).

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ:http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.
Click to expand...

Jay, thanks so much for the response.

I did download the savereminder and it seems to be working. This
doesn't address the issue of making backups, though. On one of the
websites you linked, there is discussion of using a macro to save to
two sites at once. That would help some, though still not a backup. I
copied the text into a VBA window and saved, but I've never done this
before and I have no idea if it worked, or if I have to make the macro
active, etc. Any suggestions?

Thanks
Sarah
 
J

Jay Freedman

[...]
Jay, thanks so much for the response.

I did download the savereminder and it seems to be working. This
doesn't address the issue of making backups, though. On one of the
websites you linked, there is discussion of using a macro to save to
two sites at once. That would help some, though still not a backup. I
copied the text into a VBA window and saved, but I've never done this
before and I have no idea if it worked, or if I have to make the macro
active, etc. Any suggestions?

Thanks
Sarah
Click to expand...

Quoting from Graham's page just below the SaveToTwoLocations macro, "This macro
is best called from a toolbar button. It cannot, as it stands, be used to
replace the default 'Save' function which it uses itself, though you could
certainly call it from the toolbar icon or you could re-assign the CTRL+S
keyboard shortcut to the macro."

If you need instructions for assigning the macro to a toolbar button and/or a
keyboard shortcut, read these articles:

http://www.word.mvps.org/FAQs/Customization/AsgnCmdOrMacroToToolbar.htm
http://www.word.mvps.org/FAQs/Customization/AsgnCmdOrMacroToHotkey.htm

If you only do one of these, which one you use depends on whether you prefer to
save documents by clicking a button or by pressing a keyboard shortcut. Either
assignment (or both) only needs to be done once and saved in your normal.dot
template. After that, each time you click the button or press the shortcut, the
macro will run. You should be able to verify that it worked by locating the copy
of the file in the backup path and checking its date/time.
 
S

Sarah

[...]
Jay, thanks so much for the response.
Click to expand...
I did download the savereminder and it seems to be working. This
doesn't address the issue of making backups, though. On one of the
websites you linked, there is discussion of using a macro to save to
two sites at once. That would help some, though still not a backup. I
copied the text into a VBA window and saved, but I've never done this
before and I have no idea if it worked, or if I have to make the macro
active, etc. Any suggestions?
Click to expand...
Thanks
Sarah
Click to expand...

Quoting from Graham's page just below the SaveToTwoLocations macro, "This macro
is best called from a toolbar button. It cannot, as it stands, be used to
replace the default 'Save' function which it uses itself, though you could
certainly call it from the toolbar icon or you could re-assign the CTRL+S
keyboard shortcut to the macro."

If you need instructions for assigning the macro to a toolbar button and/or a
keyboard shortcut, read these articles:

http://www.word.mvps.org/FAQs/Custo...FAQs/Customization/AsgnCmdOrMacroToHotkey.htm

If you only do one of these, which one you use depends on whether you prefer to
save documents by clicking a button or by pressing a keyboard shortcut. Either
assignment (or both) only needs to be done once and saved in your normal.dot
template. After that, each time you click the button or press the shortcut, the
macro will run. You should be able to verify that it worked by locating the copy
of the file in the backup path and checking its date/time.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ:http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.
Click to expand...



Thanks so much. That doesn't seem to be a solution for me then. I
need automatic saving/backing up.

Sarah
 
Top