Numbered list problem

Discussion in 'Word' started by TimD, Jul 17, 2018.

  1. TimD

    TimD

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    Hi
    I'm new around here and looking for some expertise...

    I'm writing a specification for a client who uses an unusual numbering system for his sections in the specifications; its goes like this:

    100 Main Head 1
    101 Sub Heading 1
    101.1 Sub Heading 2
    101.1.1 Sub Heading 3
    200 Main Heading 1
    201Sub Heading 1
    201.1 Sub Heading 2
    201.1.1 Sub Heading 3

    So the main headings advance in steps of 10 but the sub headings all advance by 1.

    I can set up a list style that works until I get to 210 which appears as 2010. To do this I inserted a "0" into the number string but clearly that doesn't work.

    The reason I'm persevering with this is to be able to use the auto contents feature and too simply move sections of text around and and have them simply re-number automatically. Its building to quite a large document so manually typing heading number formats will quickly become a pain in the ....!

    Any help would be greatly appreciated!

    Many thanks in advance

    Tim
     
    TimD, Jul 17, 2018
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  2. TimD

    macropod Microsoft MVP

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    You should instead format the numbering to start at 100, with '1, 2, 3' numbering. Word will then take care of the numbering itself.
     
    macropod, Jul 18, 2018
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  3. TimD

    TimD

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    Hi Macprod
    Thanks for the reply but I've tried that already. The problem is that the Main Headings run along the sequence 100, 200, 300, 400, etc so in steps of 100, not 1. The sub-headings can all run in an integer sequence to suit the content and that works fine in Word as with any multi level numbered list. It the 100 steps between the Main Headings that I cannot solve
    BR
    Tim
     
    TimD, Jul 19, 2018
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  4. TimD

    macropod Microsoft MVP

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    What your first post shows, though is:
    100 Main Head 1
    101 Sub Heading 1
    which implied both were at the same level (i.e. using the same Heading Style) and, hence, numbering scheme.

    To achieve the desired format, you'll need to employ Heading Styles 1-4 with multi-level list numbering. For level:
    1, employ the 1,2,3 format and type 00 after the number. Link this level to the Heading 1 Style.
    2, include the numbering from level 1 and employ the 01,02,03 format for this level. Link this level to the Heading 2 Style. Set the numbering to restart after Level 1.
    3, include the numbering from levels 1 & 2, followed by a period, and employ the 1,2,3 format for this level. Link this level to the Heading 3 Style. Set the numbering to restart after Level 2.
    4, include the numbering from levels 1-3, with a period after each of levels 2 & 3, and employ the 1,2,3 format for this level. Link this level to the Heading 4 Style. Set the numbering to restart after Level 3.

    With the above, I achieved:
    100 Lorem ipsum dolor sit amet.
    101 Consectetuer adipiscing elit.
    101.1 Maecenas porttitor congue massa.
    101.1.1 Nunc viverra imperdiet enim.
    200 Fusce est.
    201 Vivamus a tellus.
    201.1 Proin pharetra nonummy pede.
    201.1.1 Mauris et orci.
     
    Last edited: Jul 20, 2018
    macropod, Jul 19, 2018
    #4
  5. TimD

    TimD

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    Genius!! Many thanks for the help, really appreciate it!

    Tim
     
    TimD, Jul 20, 2018
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  6. TimD

    TimD

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    mmm...I've got the first three levels working but the forth won't follow the level above so it sticks at 100.1.1 and the first digit is not following the Level 1 number so what I get is:

    S100 Heading 1
    S101 Heading 2
    S101.1 Heading 3
    S101.1.1 Heading 4
    S200 Heading 1
    S201 Heading 2
    S201.1 Heading 3
    S101.1.2 Heading 4
    S300 Heading 1
    S301 Heading 2
    S301.1 Heading 3
    S101.1.3 Heading 3

    So I'm doing something daft but I'm not seeing what it is. I've attached the file if I could be really cheeky and ask you to take a look...

    Many thanks!!

    Tim
     

    Attached Files:

    TimD, Jul 20, 2018
    #6
  7. TimD

    macropod Microsoft MVP

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    You don't have your 4th numbering level linked to the Heading 4 Style...
     
    macropod, Jul 22, 2018
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