Numbering images in a table cell

T

Twayne

HI all,

XP Pro SP3 + updates, Office 2002. And crossposted to longdocs, numbering
and pagelayout:

My "great idea" sort of fizzled on me<g>! I'm creating buttons to sell for
our Labor Day Parade this year. NOrmally I also print a list of serialized
labels to be attached to the backs of the buttons, but that's a bit of labor
it seems like we should be able to avoid.

So instead, what I'd like to do is put the serialized number into a Table
Cell, displayed on top of the image. The serialized buttons are used for
drawings, etc., during the celebrations.
Unfortunately, although it's fairly trivial to create serialized numbers
for each table cell, getting it to live on top of the graphic is something i
can't seem to do. One always displaces the other since one is text and the
other graphic.
At 6 button artworks per Letter Size sheet and a requirement for 10,000
buttons, you can see why I don't want to do it manually<G>!

Does anyone have any idea how I could get an incrementing number to display
on top of the image in each cell?
I've also considered some way to convert the text numbers to an image
format after they were created, but I can't seem to do that programmatically
either.
And the committee would rather not see the number beside or over/under
the image because it's round in shape and decreases the real estate
available for the image on the button.

Any leads, thoughts or methods would be most appreciated,

Twayne
 
S

Suzanne S. Barnhill

You can either have the image Behind Text, or you can add text boxes (No
Line, No Fill) on top of the images. Put SEQ fields in the text boxes.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org
 
T

Twayne

In
Suzanne S. Barnhill said:
You can either have the image Behind Text, or you can add text boxes
(No Line, No Fill) on top of the images. Put SEQ fields in the text
boxes.
I tried putting the image behind the text and it works on a one-cell at a
time basis, but ... I couldn't find a way to format the whole table that way
all at once. As soon as I select multiple cells, I no longer have th Layout
tab to put the image behind the text. That's using format; picture; and the
Layout tab.
Format Picture just doesn't seem to be available with multi-cell
selections.
Is there a better way I haven't tought of? Historically when I have
probles with things lke this it'll be something pretty basic I miss out on,
if that helps any.

I didn't try very hard with text boxes & SEQ fields because I ran into
the same problem as above: As soon as I select multiple cells, the Layout
tab disappears and the output jumps over to beside the image again. I'll go
back and do some more looking around there.

Any chance you could clarify this further? I'm doing my experiments with
only 9 cells but the final product is going to ba 10,000 cells, or perhaps
some subets of them that will total 10k.

Regards,

Twayne`
 
S

Suzanne S. Barnhill

For this application I'd suggest mail merge. Create an Excel data source
containing the numbers and then create a "label" document with the nine
images and text boxes containing the merge field. Complete the merge to get
however many sheets of labels you need. If you need to restart numbering for
additional sets, this is pretty easy to do in Excel as well. But also see
http://www.gmayor.com/Numbered_labels.htm.

Actually, I suspect that a mail merge might work better with the merge field
NOT in a text box. It's not that much trouble to format the image as Behind
Text one at a time for nine cells, but also see
http://www.gmayor.com/graphics_on_labels.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org
 
T

Twayne

In
Suzanne S. Barnhill said:
For this application I'd suggest mail merge. Create an Excel data
source containing the numbers and then create a "label" document with
the nine images and text boxes containing the merge field. Complete
the merge to get however many sheets of labels you need. If you need
to restart numbering for additional sets, this is pretty easy to do
in Excel as well. But also see
http://www.gmayor.com/Numbered_labels.htm.
Actually, I suspect that a mail merge might work better with the
merge field NOT in a text box. It's not that much trouble to format
the image as Behind Text one at a time for nine cells, but also see
http://www.gmayor.com/graphics_on_labels.htm
I agree, for 9 cells it's no problem at all. But as I said, that's just my
practice sheet; the final project has 10,000+ serialized buttons! That's a
tad bit more work :).
I think merge-field has a good chance of working if only I can get all
the cells formatted properly but I can't seem to, in Word, Excel, Writer or
Calc. I thought maybe Copy/paste Format might be the ticket, but I can't
seem to get it to work.
Thanks for any further thoughts/ideas you or anyone else might have. I
have until the shipment of labels arrives to figure something out; then I'll
have to start the print runs. They're due Tuesday AM so at least I have
the weekend to fiddle with it.

Regards,

Twayne`
 
S

Suzanne S. Barnhill

If you use the directions at http://www.gmayor.com/graphics_on_labels.htm to
insert your image Behind Text in each label and then place your merge field
centered horizontally and vertically in the cell, it should work. It's just
a matter of generating the numbers in Excel as a data source.

If you need further help setting up a label merge, see
http://www.gmayor.com/mail_merge_labels_with_word_xp.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org
 
S

Suzanne S. Barnhill

I referred him to that a couple of messages back, which you'll see if you
scroll down, but sometimes repetition is necessary. <g>

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org
 
T

Twayne

Well, I'll keep trying; mail-merge isn't my strong point, but I already have
a mail-merge I used to create the separate lables we used previously and
manually attached to the backs of the buttons. I'll probably be back!

Regards,

Twayne`




In
 

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