onscreen headers and layout

B

Beth Mc

Many users will be using the same company letterhead
document template and sending it as an
attachment. When viewed on-screen in "edit" mode as most
people will view it, the color in the header and footer
doesn't look as good as we want it to - it shows up muted,
like it always has. However, we are doing more with
onscreen documents lately.

Does anyone have any suggestions? Most of the users do not
have the capability to convert the letters to pdf, nor
would this be desired. Also, for most users, it would be
confusing if we added the macro for auto-open to the macro
and when they opened the template to type a letter, they
would be confused about how to get out of print preview (I
know; but it's a fact and we don't want to spend any
training budget time or money to "educate" our employees
about that small matter).

Thanks!
Beth
 
B

Bob S

Many users will be using the same company letterhead
document template and sending it as an
attachment. When viewed on-screen in "edit" mode as most
people will view it, the color in the header and footer
doesn't look as good as we want it to - it shows up muted,
like it always has. However, we are doing more with
onscreen documents lately.

Does anyone have any suggestions? Most of the users do not
have the capability to convert the letters to pdf, nor
would this be desired. Also, for most users, it would be
confusing if we added the macro for auto-open to the macro
and when they opened the template to type a letter, they
would be confused about how to get out of print preview (I
know; but it's a fact and we don't want to spend any
training budget time or money to "educate" our employees
about that small matter).

Thanks!
Beth
Click to expand...

I notice that you have posted this twice without getting any response,
so I will try it just to keep you from feeling completely ignored.

If you want to send a mail attachment that contains both text and
graphics, you only have a limited number of options:

1. Word DOC: This has a number of disadvantages. Depending on what
View the user likes to use, your letterhead may appear dimmed, or may
not appear at all. Many businesses block DOC attachments at the
firewall because of the security problems they present. If you send
mail to individuals who have dialup connections, they will not thank
you for sending them a 100KB attachment to say "thank you for your
order", even if they are careless enough to open DOC files. Nobody in
their right mind will open a DOC file with macros. Not everyone has
Word anyway, so they may not kow how to open it even if they want to.

2. HTML: You could use HTML, with your logo as a GIF image. Of course,
many users have filters that delete HTML mail out-of-hand, since it is
popular with spammers. Many others will use a text-only viewer to read
it because of the numerous security problems, so they won't see your
letterhead anyway.

3. PDF: This will probably actually arrive at the destination and
maybe even be opened, because it is not seen as a security threat.
Most users have viewers for it. But you don't like it for some reason.

Bob S
 
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