Sorry: That will teach me to answer in a hurry when I am doing other
things!
When you go into Format:Style... The List: drop-down you see there affects
the list of styles visible in the Organiser that appears in the next dialog.
However: You are quite correct, the Style must have been "instantiated"
before it will be visible. That means the style must have been used in the
document before it actually exists.
This gets a bit geeky, but it's the way computers often work: The
"Definition" for a built-in style is just an empty placeholder until you use
the style in the document. So it is not really "there" to be shown or
copied. Which won't actually hurt you, because if you *could* copy it, all
you would get is an empty name: there is nothing there to be copied.
When you apply the style to some text, at that instant, Word adds the style
to the style table in the document default properties and sets all of its
properties. After that, you can remove any text formatted with the style:
Word will still show you the style, because even though the text has been
removed from the document, the instance of the style that was inserted in
the style table remains.
To transfer all of the styles in a template to a document, follow this
procedure:
1) Ensure your source document is saved as a file of type Word Template
(file type .dotx or .dot)
2) Open the document to which you want to transfer the styles an make sure
it IS a document (file type .docx or .doc).
3) In the Tools>Templates and Add-Ins dialog, click "Attach" and navigate
to the template.
4) Click Open. In the dialog that remains on the screen, enable the
"Automatically update document styles" checkbox.
5) Click OK.
All of the Paragraph and Character style definitions in the source template,
including the unused ones, will instantly be transferred to the open
document.
We recommend that you do not leave the "Automatically update..." setting
enabled, particularly if you are going to use Numbering in the document. If
you leave that setting on, Word replaces the style definitions in the
document with the ones in the template every time you open the document,
which breaks your numbering.
You can, in fact, clear the "Attached Template" completely after Step 5 ‹
once the style definitions have transferred, they will remain in the
document unless you replace them by setting that setting again.
Hope this helps
Dear Mr McGhie -
Thank you for the prompt reply. However, there is no "List" drop-down in the
Organizer dialog. (Such a drop-down does appear in the Format: Style dialog,
but not in the Organizer.)
So, for example, in the Organizer, the "Normal (global template)" document
only shows 4 styles in the list:
- Default Paragraph Font
- No List
- Normal
- Table Normal
Of course, the Normal template includes many more styles than these, but how
does one access them in the Organizer?
Cheers.
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John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:
[email protected]
