Outlook 2003 and exchange server. I want all downloaded to pst, only1 calendar in pst, and sent item

  • Thread starter Flavio Antonucci
  • Start date
F

Flavio Antonucci

Hi folks,
I was just upgraded at work from Outlook 2000 to Outlook 2003. I used to
download all mail from the server to a local pst file (which I have done
again via a rule). Is this the best way. I think back in 2000 I just
said deliver all mail to the local 'inbox' in the pst file.

I never used the exchange calendar, and scheduled everything in my
personal pst file. Now, items are scheduled in the server, but I want
the old behavior back.

All my 'sent' mail was stored in my local pst file. Now it's being
stored on the server. I want the old behavior back. How do I keep sent
mail in my pst file and not on the server. Would that be another rule ?

Thanks and sorry for so many questions.

Flavio.
 
S

Sue Mosher [MVP-Outlook]

No, this is not the best way. Why are you so attached to the .pst file?
 
J

JeffG

It's all in the primary delivery location in your Mail profile - check
the account options and see if your default delivery location is
"Mailbox, username" or "Personal Folders". Change the default to PST
and you'll get everything back in the local folders.

O - and turn off your rules now ;-)

Although there are MANY advantages to keeping them on the server...

HTH
JeffG
 
F

Flavio Antonucci

Hi Sue,
I'm a laptop user for starters. I need to be able to look at my calendar
many times when not connected to the server. Users also schedule
meetings with attachments included in the meeting request. If I don't
have them local then I can't get at those attachments during a meeting
unless I'm on the network, or remember to download beforehand.

We also have a limit to our mailbox size if we leave it on the server.
These are some of the reasons I'm so attached. Please enlighten me with
your opinions. I'm always ready to learn more.

PS. What in your opinion is the best way store addresses etc in Office
2003. I always use contacts, but between 'address books' contacts, and I
think there's a third, I'd love to hear your opinion.

Thanks.
 
S

Sue Mosher [MVP-Outlook]

Best configuration IMO:

Outlook 2003 with Cached Exchange mode and delivery set to your Exchange
mailbox
Automatic archiving set on the Deleted Items and Junk E-mail folders to
automatically purge (permanently delete) them every few days
Automatic archiving set on the Sent Items and Calendar (and maybe Tasks)
folders to move older items to an archive .pst file. You may need to
experiment to find the right setting to keep your mailbox size under the
limit.
Occasional manual archiving (i.e. you moving the folder) to remove an
entire folder of data associated with a completed project.

This will:

a) Make all your mailbox folders available to you whether you're
connected to the network or not
b) Work efficiently over slow network connections
c) Ensure that colleagues can see your free/busy availability from your
mailbox Calendar folder

Your Contacts folder *is* part of your address book. That's where you should
store your contacts.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
B

Brian Tillman

JeffG said:
Although there are MANY advantages to keeping them on the server...

Not the least of which is that, if the OP keep things in the PST, his
collegues won't be able to see his free/busy information.
 

Ask a Question

Want to reply to this thread or ask your own question?

You'll need to choose a username for the site, which only take a couple of moments. After that, you can post your question and our members will help you out.

Ask a Question

Top