Outlook 2007 E-Mail filter for more than 1 recipient

[John Majik]

I am having a problem in filtering my general e-mail box. I am trying to see
if there is a way to do the following. I have e-mails sent to [email protected]
and there is a cc to [email protected] and [email protected]. I want the filter to
send all e-mails sent to [email protected] to go to a subfolder called jeff and
the same for [email protected].

I setup from a blank rule to filter to each e-mail address however, what
happens is three copies will go to one account and none to the other. i have
searched the Microsoft Knowledgebase but have not found the issue.

The only workaround I can think of is to create separate e-mail accounts for
all three on my PC but I want to avoid the other users deleting messages from
the POP3 server.

I know this is weird but I am at a loss of what else to try.

i have a PC running Windows XP Pro and Microsoft Office 2007. I had the
same problem using Office 2003.

 

[Diane Poremsky [MVP]]

Are these in a catch-all account? If so, are you downloading them using just
one acct or one for each jeff, john, and steve?

How exactly do the rules read?
This should work, assuming steve and jeff are on all messages and you use
just one acct to download:
1. to or cc to steve, copy to steve folder
2. to or cc jeff, copy to jeff folder (use move and stop processing if the
message should not be acted on by later rules)

if some messages are only to steve, you'll end up with a copy in the inbox
too, since you can't use stop processing on it if you want the jeff rule to
apply.


--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

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[John Majik]

Thanks. For the reply. The rules are setrup as follows:

Apply this rule after message arrives
sent to [email protected]
and on this machine only
move it to steve folder

same for jeff.

I haven't used the move and stop processing if the message should not be
acted on by later rules option but I will look into this.

Are these in a catch-all account? If so, are you downloading them using just
one acct or one for each jeff, john, and steve?

How exactly do the rules read?
This should work, assuming steve and jeff are on all messages and you use
just one acct to download:
1. to or cc to steve, copy to steve folder
2. to or cc jeff, copy to jeff folder (use move and stop processing if the
message should not be acted on by later rules)

if some messages are only to steve, you'll end up with a copy in the inbox
too, since you can't use stop processing on it if you want the jeff rule to
apply.


--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
[email protected]

Exchange Messaging Outlook newsletter:
[email protected]




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

I am having a problem in filtering my general e-mail box. I am trying to
see
if there is a way to do the following. I have e-mails sent to
[email protected]
and there is a cc to [email protected] and [email protected]. I want the filter to
send all e-mails sent to [email protected] to go to a subfolder called jeff and
the same for [email protected].

I setup from a blank rule to filter to each e-mail address however, what
happens is three copies will go to one account and none to the other. i
have
searched the Microsoft Knowledgebase but have not found the issue.

The only workaround I can think of is to create separate e-mail accounts
for
all three on my PC but I want to avoid the other users deleting messages
from
the POP3 server.

I know this is weird but I am at a loss of what else to try.

i have a PC running Windows XP Pro and Microsoft Office 2007. I had the
same problem using Office 2003.

 

[Brian Tillman [MVP - Outlook]]

Thanks. For the reply. The rules are setrup as follows:

Apply this rule after message arrives
sent to [email protected]
and on this machine only
move it to steve folder

same for jeff.

I tend to use the "with specific words in the recipient's address" instead
of the "sent to people or distribution list".

I haven't used the move and stop processing if the message should not be
acted on by later rules option but I will look into this.

If you have a rule that is supposed to move a message and there are rules
that follow this rule, the move will become a copy without the "stop
processing more rules" action. However, if you have a message Ccd to both
the steve and jeff addresses and you want a copy in both the steve and the
jeff folders, you'll need to leave the "stop processing" action off so that
the second rule can also act on the message. Otherwise, a message addressed
to both steve and jeff will go only to the steve folder.