Outlook 2007 .pst space problem

[Ray]

Several times I have exceeded the 2 GB limit for Personal Folder. Each time
I have shift-delete enough to recover, then tried to archive older material.
Now, when I do the shift-delete the original message about being out of space
recurs, meaning I have no recourse to reduce the space. It is 9KB over the
limit.

Any suggestions?

 

[Milly Staples [MVP - Outlook]]

Create a new .pst file with the new unicode format (upper limit on size is
32 terabytes). Drag your items from the old to the new.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
ALWAYS post your Outlook version.
How to ask a question: http://support.microsoft.com/KB/555375


After furious head scratching, Ray asked:

| Several times I have exceeded the 2 GB limit for Personal Folder.
| Each time I have shift-delete enough to recover, then tried to
| archive older material. Now, when I do the shift-delete the original
| message about being out of space recurs, meaning I have no recourse
| to reduce the space. It is 9KB over the limit.
|
| Any suggestions?

 

[DL]

Outlook 2003 & above has no such size limit, when using the pst created in
the default format used by both these versions.
Presumably you are still using a pst created in an earlier version of
outlook

 

[Ray]

Thank you for your response.

I do have a new, large .pst folder, but because of the "loop" I cannot
delete any dragged item from the "old" .pst. I'm going to try to change the
register and see if it can help. The only other option is to drag all
individual folders from "old" to "new" one by one, since the shadow folder in
"new" accepts only the basic folder, not subfolder.

Repeating from my first post, the shift-delete combination does NOT delete,
but first asks the normal "Do you want to peremanently delete the selected
item(s)." message, but when you click YES, instead of deleating, it returns
to the standard error message for out of space: "Outlook.pst has reached
it's maximum size. To reduce the amount of data in this file, select sme
items you no longer need, and then permanently delete them by pressing
SHIFT+DELETE........"

This is a circular loop in the software. In the past I have shift-deleted
my way out, not knowing how to increase the size. Now I know how to increase
size, but the shift-delete solution does not seem available to me. The same
recursive loop appears if one tries to use the MOVE selection to put an item
in the "new" folder.

Ray

 

[Ray]

It is likely. I had an older version, and exported and imported the whole
set of data.

Ray

 

[Ray]

I'm sure you are right. I exported from the old one and imported back into
this one.
But in this loop, I cannot do anything for recover. shift-delete does not
function, MOVE (into large folder) does not function. Cannot export folders
for subsequent recovery. Only solution I can work on right now is draging
folder by folder into the large one. Hundreds of folders! But even after
the drag creates a copy, I cannot delete the old one.

 

[Milly Staples [MVP - Outlook]]

Then you may want to use the .pst crop tool to reduce the size of your .pst
file to one where you can manage folders and deletions.

You can find it here;

http://www.slipstick.com/problems/repair2gbpst.asp Try 100 MB at a time
until you can work with your .pst file.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
ALWAYS post your Outlook version.
How to ask a question: http://support.microsoft.com/KB/555375


After furious head scratching, Ray asked:

| I'm sure you are right. I exported from the old one and imported
| back into this one.
| But in this loop, I cannot do anything for recover. shift-delete
| does not function, MOVE (into large folder) does not function.
| Cannot export folders for subsequent recovery. Only solution I can
| work on right now is draging folder by folder into the large one.
| Hundreds of folders! But even after the drag creates a copy, I
| cannot delete the old one.
|
|| Outlook 2003 & above has no such size limit, when using the pst
|| created in the default format used by both these versions.
|| Presumably you are still using a pst created in an earlier version of
|| outlook
||
|| ||| Several times I have exceeded the 2 GB limit for Personal Folder.
||| Each time
||| I have shift-delete enough to recover, then tried to archive older
||| material.
||| Now, when I do the shift-delete the original message about being
||| out of space
||| recurs, meaning I have no recourse to reduce the space. It is 9KB
||| over the
||| limit.
|||
||| Any suggestions?
||| --
||| Ray
||
||
|| .

 

[Ray]

Thank you. I did study and download the tool. However before I did that I
tried one more workaround. I moved Outlook.pst out of the local store, and
renamed one of my new large Personal Folders into the local store and renamed
it Outlook.pst. Outlook opened correctly (whew!) and I then imported the
old Outlook.pst into the new large folder. The only thing that seems to have
been lost in the process was the calendar. I'm still looking for it. But
that is the least of my woes. Now I have a place to store older information
I rarely use, and yet keep a decent size to my root.

Next stop is to export a .pst of each individual major component (ie
calendar, inbox, etc) so that I have at least something to start anew. It
has certainly been three days of intense education.

I believe near the end of the process as I was trying to duplicate all files
in some fashion, I brought the size of the root .pst below 2 GB (although the
data still showed in the folders they were moved from). But alas, it did not
recognize the much lower size.

Thanks again for the assistance of everyone.

Ray
--
Ray

Then you may want to use the .pst crop tool to reduce the size of your .pst
file to one where you can manage folders and deletions.

You can find it here;

http://www.slipstick.com/problems/repair2gbpst.asp Try 100 MB at a time
until you can work with your .pst file.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
ALWAYS post your Outlook version.
How to ask a question: http://support.microsoft.com/KB/555375


After furious head scratching, Ray asked:

| I'm sure you are right. I exported from the old one and imported
| back into this one.
| But in this loop, I cannot do anything for recover. shift-delete
| does not function, MOVE (into large folder) does not function.
| Cannot export folders for subsequent recovery. Only solution I can
| work on right now is draging folder by folder into the large one.
| Hundreds of folders! But even after the drag creates a copy, I
| cannot delete the old one.
|
|| Outlook 2003 & above has no such size limit, when using the pst
|| created in the default format used by both these versions.
|| Presumably you are still using a pst created in an earlier version of
|| outlook
||
|| ||| Several times I have exceeded the 2 GB limit for Personal Folder.
||| Each time
||| I have shift-delete enough to recover, then tried to archive older
||| material.
||| Now, when I do the shift-delete the original message about being
||| out of space
||| recurs, meaning I have no recourse to reduce the space. It is 9KB
||| over the
||| limit.
|||
||| Any suggestions?
||| --
||| Ray
||
||
|| .


.

 

[wangdong]

Which version are you using?
Microsoft Outlook 2002 and earlier versions limit the size of Personal
Folders (PST) file to 2GB. Whenever the PST file reaches or exceeds
that limit, you will not be able to open or load it any more, or you
cannot add any new data to it. This is called oversized PST file
problem. More detailed information can be found at
http://www.datanumen.com/aor/problems/2gb-pst.htm

You can use Advanced Outlook Repair to solve the problem, by either
converting it into Outlook 2003 format ( http://www.datanumen.com/aor/problems/convert-2gb-pst.htm
), or splitting it into smaller pieces ( http://www.datanumen.com/aor/problems/split-2gb-pst.htm
)

http://www.datanumen.com/aor/ contains the detailed information about
Advanced Outlook Repair.

And you can also download a free demo version at http://www.datanumen.com/aor/aor.exe

W.D

 

[wangdong]

Which version are you using?
Microsoft Outlook 2002 and earlier versions limit the size of
Personal
Folders (PST) file to 2GB. Whenever the PST file reaches or exceeds
that limit, you will not be able to open or load it any more, or you
cannot add any new data to it. This is called oversized PST file
problem. More detailed information can be found at
http://www.datanumen.com/aor/problems/2gb-pst.htm

You can use Advanced Outlook Repair to solve the problem, by either
converting it into Outlook 2003 format ( http://www.datanumen.com/aor/problems/convert-2gb-pst.htm
), or splitting it into smaller pieces ( http://www.datanumen.com/aor/problems/split-2gb-pst.htm
)


http://www.datanumen.com/aor/ contains the detailed information about
Advanced Outlook Repair.


And you can also download a free demo version at http://www.datanumen.com/aor/aor.exe


W.D

 

[markcharly71]

Don't worry you can split your large PST file into more than one small PST to solve spacing problem. To repair and split large PST file you can use most powerful PCVITA Recover Outlook application. Software is expert to fix corruption issues with recovery of shift deleted items and also provide Split PST function to split extra large PST file into required file size.

Product Info- http://www.pcvita.com/recover-outlook.html