Outlook and Windows XP Fax

[oyvind]

Trying to use Windows XP Fax for the first time...

I want to fax all my contacts in a subfolder under Contacts in Outlook. But
in the Send Fax Wizard, only the contacts on the root of Contacts appear.

I have tried to copy all contacts in a subfolder to the root, fax them and
then delete them when I'm finished. This works, but it is not the easiest
way, and I'm afraid I'll one day delete the wrong folder and loose my
contacts. (Yes, I know I should have better backup-routines...)

Any ideas for a better way to do this?

There is also one other problem. When I have registered both business fax
and e-mail on a contact, the person appear twice in the adress book in the
send fax wizard. When I select all, I do not want every contact to get my fax
two times.

I hope someone can help!
Oyvind

 

[Russ Valentine [MVP-Outlook]]

Since XP Fax actually uses the Outlook Address Book, all you need to do is
enable your fax subfolder as an email address book in its properties. Then
it will appear in the fax address book, too.

 

[oyvind]

Thank you for your answer. That fixed my first problem.

Then to my other question: Will every contact receive two faxes when they
appear twice in the adress book?

Since XP Fax actually uses the Outlook Address Book, all you need to do is
enable your fax subfolder as an email address book in its properties. Then
it will appear in the fax address book, too.
--
Russ Valentine
[MVP-Outlook]

Trying to use Windows XP Fax for the first time...

I want to fax all my contacts in a subfolder under Contacts in Outlook.
But
in the Send Fax Wizard, only the contacts on the root of Contacts appear.

I have tried to copy all contacts in a subfolder to the root, fax them and
then delete them when I'm finished. This works, but it is not the easiest
way, and I'm afraid I'll one day delete the wrong folder and loose my
contacts. (Yes, I know I should have better backup-routines...)

Any ideas for a better way to do this?

There is also one other problem. When I have registered both business fax
and e-mail on a contact, the person appear twice in the adress book in the
send fax wizard. When I select all, I do not want every contact to get my
fax
two times.

I hope someone can help!
Oyvind

 

[Russ Valentine [MVP-Outlook]]

That would depend entirely on how you select the recipients. If you want to
select the entire address book at once, and if the Contacts also have other
electronic addresses, then they will receive a message to each of those
electronic addresses.
If you created this folder only for fax recipients, then fax numbers should
be their only electronic address.
--
Russ Valentine
[MVP-Outlook]

Thank you for your answer. That fixed my first problem.

Then to my other question: Will every contact receive two faxes when they
appear twice in the adress book?

Since XP Fax actually uses the Outlook Address Book, all you need to do
is
enable your fax subfolder as an email address book in its properties.
Then
it will appear in the fax address book, too.
--
Russ Valentine
[MVP-Outlook]

Trying to use Windows XP Fax for the first time...

I want to fax all my contacts in a subfolder under Contacts in Outlook.
But
in the Send Fax Wizard, only the contacts on the root of Contacts
appear.

I have tried to copy all contacts in a subfolder to the root, fax them
and
then delete them when I'm finished. This works, but it is not the
easiest
way, and I'm afraid I'll one day delete the wrong folder and loose my
contacts. (Yes, I know I should have better backup-routines...)

Any ideas for a better way to do this?

There is also one other problem. When I have registered both business
fax
and e-mail on a contact, the person appear twice in the adress book in
the
send fax wizard. When I select all, I do not want every contact to get
my
fax
two times.

I hope someone can help!
Oyvind

 

[oyvind]

OK. I've seen from from the discussions in "Outlook Contact" that this is a
problem that many people have. Has really nobody found a good and easy fix to
this?

That would depend entirely on how you select the recipients. If you want to
select the entire address book at once, and if the Contacts also have other
electronic addresses, then they will receive a message to each of those
electronic addresses.
If you created this folder only for fax recipients, then fax numbers should
be their only electronic address.
--
Russ Valentine
[MVP-Outlook]

Thank you for your answer. That fixed my first problem.

Then to my other question: Will every contact receive two faxes when they
appear twice in the adress book?

Since XP Fax actually uses the Outlook Address Book, all you need to do
is
enable your fax subfolder as an email address book in its properties.
Then
it will appear in the fax address book, too.
--
Russ Valentine
[MVP-Outlook]
Trying to use Windows XP Fax for the first time...

I want to fax all my contacts in a subfolder under Contacts in Outlook.
But
in the Send Fax Wizard, only the contacts on the root of Contacts
appear.

I have tried to copy all contacts in a subfolder to the root, fax them
and
then delete them when I'm finished. This works, but it is not the
easiest
way, and I'm afraid I'll one day delete the wrong folder and loose my
contacts. (Yes, I know I should have better backup-routines...)

Any ideas for a better way to do this?

There is also one other problem. When I have registered both business
fax
and e-mail on a contact, the person appear twice in the adress book in
the
send fax wizard. When I select all, I do not want every contact to get
my
fax
two times.

I hope someone can help!
Oyvind

 

[Russ Valentine [MVP-Outlook]]

There are several solutions. Which one works best for you depends on what
you want to do, which you have yet to clarify.

--
Russ Valentine
[MVP-Outlook]

OK. I've seen from from the discussions in "Outlook Contact" that this is
a
problem that many people have. Has really nobody found a good and easy fix
to
this?

That would depend entirely on how you select the recipients. If you want
to
select the entire address book at once, and if the Contacts also have
other
electronic addresses, then they will receive a message to each of those
electronic addresses.
If you created this folder only for fax recipients, then fax numbers
should
be their only electronic address.
--
Russ Valentine
[MVP-Outlook]

Thank you for your answer. That fixed my first problem.

Then to my other question: Will every contact receive two faxes when
they
appear twice in the adress book?

:

Since XP Fax actually uses the Outlook Address Book, all you need to
do
is
enable your fax subfolder as an email address book in its properties.
Then
it will appear in the fax address book, too.
--
Russ Valentine
[MVP-Outlook]
Trying to use Windows XP Fax for the first time...

I want to fax all my contacts in a subfolder under Contacts in
Outlook.
But
in the Send Fax Wizard, only the contacts on the root of Contacts
appear.

I have tried to copy all contacts in a subfolder to the root, fax
them
and
then delete them when I'm finished. This works, but it is not the
easiest
way, and I'm afraid I'll one day delete the wrong folder and loose
my
contacts. (Yes, I know I should have better backup-routines...)

Any ideas for a better way to do this?

There is also one other problem. When I have registered both
business
fax
and e-mail on a contact, the person appear twice in the adress book
in
the
send fax wizard. When I select all, I do not want every contact to
get
my
fax
two times.

I hope someone can help!
Oyvind

 

[oyvind]

I have organized my customers and potential customers in subfolders. There is
now up to 1000 contacts in every subfolder. When I'm in Windows XP Fax and
shift-select the adress book from top to bottom, I want every contact to get
one and only one fax.

The same goes when I want to send e-mails to the same contacts in that
subfolder.

OK. I've seen from from the discussions in "Outlook Contact" that this is a
problem that many people have. Has really nobody found a good and easy fix to
this?

That would depend entirely on how you select the recipients. If you want to
select the entire address book at once, and if the Contacts also have other
electronic addresses, then they will receive a message to each of those
electronic addresses.
If you created this folder only for fax recipients, then fax numbers should
be their only electronic address.
--
Russ Valentine
[MVP-Outlook]

Thank you for your answer. That fixed my first problem.

Then to my other question: Will every contact receive two faxes when they
appear twice in the adress book?

:

Since XP Fax actually uses the Outlook Address Book, all you need to do
is
enable your fax subfolder as an email address book in its properties.
Then
it will appear in the fax address book, too.
--
Russ Valentine
[MVP-Outlook]
Trying to use Windows XP Fax for the first time...

I want to fax all my contacts in a subfolder under Contacts in Outlook.
But
in the Send Fax Wizard, only the contacts on the root of Contacts
appear.

I have tried to copy all contacts in a subfolder to the root, fax them
and
then delete them when I'm finished. This works, but it is not the
easiest
way, and I'm afraid I'll one day delete the wrong folder and loose my
contacts. (Yes, I know I should have better backup-routines...)

Any ideas for a better way to do this?

There is also one other problem. When I have registered both business
fax
and e-mail on a contact, the person appear twice in the adress book in
the
send fax wizard. When I select all, I do not want every contact to get
my
fax
two times.

I hope someone can help!
Oyvind

 

[Russ Valentine [MVP-Outlook]]

Then you have not grouped your recipients correctly. If you want to use the
address book for recipient selection, then your subfolder must contain
Contacts who have only fax addresses as their only electronic address.
I believe you will find that using XP Fax will not allow you to send to as
many recipients as you would like. It is not designed for that purpose.
--
Russ Valentine
[MVP-Outlook]

I have organized my customers and potential customers in subfolders. There
is
now up to 1000 contacts in every subfolder. When I'm in Windows XP Fax and
shift-select the adress book from top to bottom, I want every contact to
get
one and only one fax.

The same goes when I want to send e-mails to the same contacts in that
subfolder.

OK. I've seen from from the discussions in "Outlook Contact" that this is
a
problem that many people have. Has really nobody found a good and easy
fix to
this?

That would depend entirely on how you select the recipients. If you
want to
select the entire address book at once, and if the Contacts also have
other
electronic addresses, then they will receive a message to each of those
electronic addresses.
If you created this folder only for fax recipients, then fax numbers
should
be their only electronic address.
--
Russ Valentine
[MVP-Outlook]
Thank you for your answer. That fixed my first problem.

Then to my other question: Will every contact receive two faxes when
they
appear twice in the adress book?

:

Since XP Fax actually uses the Outlook Address Book, all you need to
do
is
enable your fax subfolder as an email address book in its
properties.
Then
it will appear in the fax address book, too.
--
Russ Valentine
[MVP-Outlook]
Trying to use Windows XP Fax for the first time...

I want to fax all my contacts in a subfolder under Contacts in
Outlook.
But
in the Send Fax Wizard, only the contacts on the root of Contacts
appear.

I have tried to copy all contacts in a subfolder to the root, fax
them
and
then delete them when I'm finished. This works, but it is not the
easiest
way, and I'm afraid I'll one day delete the wrong folder and loose
my
contacts. (Yes, I know I should have better backup-routines...)

Any ideas for a better way to do this?

There is also one other problem. When I have registered both
business
fax
and e-mail on a contact, the person appear twice in the adress
book in
the
send fax wizard. When I select all, I do not want every contact to
get
my
fax
two times.

I hope someone can help!
Oyvind