Outlook Contacts Organisation

[Darren H]

I have just set up a new folder that is viewable when I click on the My
Contacts section in Outlook 2003.

I now have two of the little cards in the section that show a contact name,
one named contacts and one with a new name.

I have moved on catergory from my old contacts folder to this new one.

Now when I am writing an e-mail and click check names it doesn't check the
names in this new folder. This is something to do with the address book.

To be honest I find the whole address book/folder business confusing.

All I want is the following:

One folder/section for normal contacts and one for recruitment consultants.

I want to be able to auto check the names in both of those and have all the
functions I did before when they were in the other contacts folder but just
seperate them as there are two many.

Does this make sense?

 

[Sue Mosher [MVP-Outlook]]

Tools | Address Book, then Tools | Options will put you in the dialog where you can tell Outlook what lists in your address book to use for checking names.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Brian Tillman]

I have just set up a new folder that is viewable when I click on the
My Contacts section in Outlook 2003.

I now have two of the little cards in the section that show a contact
name, one named contacts and one with a new name.

I have moved on catergory from my old contacts folder to this new one.

Now when I am writing an e-mail and click check names it doesn't
check the names in this new folder. This is something to do with the
address book.

Did you right-click your new contacts folder, choose Properties, select the
Outlook Address Book tabe, then check the box labeled "Show this folder as
an e-mail Address Book"? If not, your new folder won't qappear in the
Address Book interface.

To be honest I find the whole address book/folder business confusing.

You and a lot of others.

 

[Darren H]

I have done that, but doesn't that mean I have to select one or the other and
I am not able to do both? To have them together and for it to search both and
not have to select?

 

[Sue Mosher [MVP-Outlook]]

Outlook searches the available address lists sequentially, in the order that you set in that dialog.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

I have done that, but doesn't that mean I have to select one or the other and
I am not able to do both? To have them together and for it to search both and
not have to select?