M
Matthew
Question:
Being a delegate on another person's calendar, how does my
admin add others (all new hires need to receive this
meeting) to a Reoccurring Meeting Notice and only have it
send to the new person/people, not everyone in
distribution list?
She attempts to do this on almost a monthly basis as new
people come in and it always seems to re-send to everyone
instead of just the new people. Also, in many cases, it
sends it more than once and if a cancellation has taken
place prior, it actually renames the Meeting Notice.
Our help desk seems to be stumped on this so I was hoping
someone out here could help.
It is:
A reoccurring meeting notice (Every Tuesday, from 8:30
a.m. - 10:00 a.m.)
Currently utilizing 3 separate Address Books (1 containing
33 names; 1 containing 11 names; 1 containing 5 names)
When New Hires start we need to incorporate them into
the "Reoccurring Meeting Notice" and currently do the
following steps:
- Click on "Meeting Notice"
- Click on "Open Series"
- Click on "Scheduling Tab"
- Click on "Add Others Tab"
- Add others from "Address Book"
- Click on "Appointment Tab" (verify person/people are
added)
- Click on "Send Update"
- Click on "Send Updates only to added or deleted
attendees" (which is the default)
- Click on "OK"
In doing the above process, I believe it should only send
to the new person/people that she added, but it doesn't.
It resends to everyone in the distribution list, which I
don't want/need it to do.
Any ideas on what would cause it to send to everyone,
every time? Also, any idea why cancellations would go out
two or three times each time we cancel?
Thank you, in advance for your assistance.
-Matthew
(e-mail address removed)
Being a delegate on another person's calendar, how does my
admin add others (all new hires need to receive this
meeting) to a Reoccurring Meeting Notice and only have it
send to the new person/people, not everyone in
distribution list?
She attempts to do this on almost a monthly basis as new
people come in and it always seems to re-send to everyone
instead of just the new people. Also, in many cases, it
sends it more than once and if a cancellation has taken
place prior, it actually renames the Meeting Notice.
Our help desk seems to be stumped on this so I was hoping
someone out here could help.
It is:
A reoccurring meeting notice (Every Tuesday, from 8:30
a.m. - 10:00 a.m.)
Currently utilizing 3 separate Address Books (1 containing
33 names; 1 containing 11 names; 1 containing 5 names)
When New Hires start we need to incorporate them into
the "Reoccurring Meeting Notice" and currently do the
following steps:
- Click on "Meeting Notice"
- Click on "Open Series"
- Click on "Scheduling Tab"
- Click on "Add Others Tab"
- Add others from "Address Book"
- Click on "Appointment Tab" (verify person/people are
added)
- Click on "Send Update"
- Click on "Send Updates only to added or deleted
attendees" (which is the default)
- Click on "OK"
In doing the above process, I believe it should only send
to the new person/people that she added, but it doesn't.
It resends to everyone in the distribution list, which I
don't want/need it to do.
Any ideas on what would cause it to send to everyone,
every time? Also, any idea why cancellations would go out
two or three times each time we cancel?
Thank you, in advance for your assistance.
-Matthew
(e-mail address removed)