Overallocate resources - calendar = 8 hours, why are they over at

[Brian McCune]

I have a resource who is set to work 8 hours per day. On some of the days in the resource usage view, she is only scheduled to work on a task for 2.5, but MS Project shows her as overallocated! Why is this?

At the top of the Resource Usage View, it shows actual and planned work - sometimes if I take the 2.5 hours out, and put it back in, the overallocation goes away. THIS DRIVES ME NUTS!

Am I inadvertently changing something when I remove and replace the identical hours on the identical task?

TIA!

Brian

 

[Steve House]

This can happen if she is scheduled to work on more than one task on the
same day. Example might be a resource who is booked to two tasks, one a 4
hour task and the other a 1 hour meeting. Her calendar is the normal
calendar, 8 hours from 8 to 5, and she has a maximum availability of 100%,
yet she shows overallocated on that day. Why? The 4 hour task is scheduled
from 1 to 5 and the 1 hour task is a staff meeting from 4 to 5. So for that
one hour she is booked 200% total.


--
Steve House [MVP]
MS Project Trainer/Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

I have a resource who is set to work 8 hours per day. On some of the days

in the resource usage view, she is only scheduled to work on a task for 2.5,
but MS Project shows her as overallocated! Why is this?

At the top of the Resource Usage View, it shows actual and planned work -

sometimes if I take the 2.5 hours out, and put it back in, the
overallocation goes away. THIS DRIVES ME NUTS!

Am I inadvertently changing something when I remove and replace the

identical hours on the identical task?

 

[Jan De Messemaeker]

Hi Brian,

First, do read

http://www.mvps.org/project/faqs.htm
Faq 34: Overallocation occurs in less than one day

As for your second question, I cannot immediately reproduce it.
But understanding what you read in the FAQ, now show a tilme format
including time of day and you will understand what happens

PROJECT ONLY USES ONE TIME UNIT : THE MINUTE

HTH
--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/index.htm
32-495-300 620

I have a resource who is set to work 8 hours per day. On some of the days

in the resource usage view, she is only scheduled to work on a task for 2.5,
but MS Project shows her as overallocated! Why is this?

At the top of the Resource Usage View, it shows actual and planned work -

sometimes if I take the 2.5 hours out, and put it back in, the
overallocation goes away. THIS DRIVES ME NUTS!

Am I inadvertently changing something when I remove and replace the

identical hours on the identical task?

 

[Steve House]

Go to the Tools Options settings, View tab, and select a date format that
include the time


--
Steve House [MVP]
MS Project Trainer/Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Steve,

That was a very helpful answer - THANK YOU!

Now - my follow-on question becomes, how do I look at tasks that are

assigned by time of day? I can only see that they are assigned for a day -
not the hours of the day that they are working on them. How do I do that?

How would you explain a day where she is overallocated, and only set to work on one task for .8 hours?

I am using MSP 2002 but am only utilizing it locally on my PC which is not

connected to the network (not storing it into an MS Project Server
database).