Page X of Y

[Ricki Miles]

I am working in Word XP. If I have a 5 page document and start the page
numbering on the second page to say "Page 1", I would like Page X of Y to
show Page 1 of 4, page 2 of 4, etc. even though there are 5 physical pages.
Instead, the result shows Page 1 of 5, Page 2 of 5, etc. Is there some way
to fix this?

TIA,

Ricki

 

[Suzanne S. Barnhill]

The Y is the NumPages field, which will always return the total number of
pages in the document, no matter how they are numbered. If you inserted a
section break between pages 1 and 2, then started the section numbering at 1
for Section 2 *and* have only that those two sections in the document, then
you can use the SectionPages field instead.

If you've got number 1 on the second page by starting the numbering at 0
(and omitting numbering on the first page), or if you have more than two
sections, then you'll have to use a calculated field as follows:

Page { PAGE } of { = { NUMPAGES } -1 }

Insert each pair of field delimiters (the things that look like braces but
can't be typed from the keyboard) using Ctrl+F9 (though you can use the
Insert Page Number and Insert Number of Pages buttons on the Header and
Footer toolbar to insert the Page and NumPages fields).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
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