Pagination/formatting

L

LC in Boston

co-worker sent a word .doc that looks and prints fine from her PC. On mine,
however, pagination, formating are way off. Have compared fonts and page
set up with hers - and they match. Can't figure out why I can't view/print
the document like everybody else!
 
J

Jay Freedman

On Fri, 2 Dec 2005 12:30:03 -0800, LC in Boston <LC in
co-worker sent a word .doc that looks and prints fine from her PC. On mine,
however, pagination, formating are way off. Have compared fonts and page
set up with hers - and they match. Can't figure out why I can't view/print
the document like everybody else!
Click to expand...

The problem stems from having two different printer drivers. See
http://www.word.mvps.org/FAQs/Formatting/TextReflow.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.
 
C

Chip Orange

In addition to the article Jay mentions, we have had the same issue in very
large documents, even when using the same printer driver. We have a large
corporate LAN, and so can be assured that each of our users is using the
same driver.

What we found is that in some cases, Word will paginate a large document
quite differently if the "show hidden text" option, in tools | options |
view is turned on, verses when it is off.

There's no obvious reason for this, but just this morning we had an example
of a document changing between 181 pages and 187 pages, just by turning this
option on and off. We sat there and watched it, without even changing pcs,
go back and forth, just by changing this option setting and causing the
document to repaginate. :(

Other than asking everyone to keep it turned off, I don't see any obvious
solution for you if this turns out to be the cause of your problem.

We are using Word 2002 BTW; 2003 may have fixed this.

hth,

Chip
 
S

Suzanne S. Barnhill

This is quite natural if the document contains TC or XE fields or uses
hidden paragraph marks to create run-in sideheads, but I've seen cases, too,
where simple display of nonprinting characters (with no Hidden text) would
cause a change in line breaks because the characters used to represent
spaces, for example, took up more space than the spaces themselves in a
justified line.
 
C

Chip Orange

I guess; although, from the description of this feature, I certainly thought
it only effected how the displayed version of the document looked, not how
it printed.

We now have a routine to intercept all Word printing function, in all
documents, via a global add-in template, which does the following (just in
case anyone sees any problem with doing this, thought I'd run it by everyone
here):

Sub FilePrint()



With ActiveDocument.ActiveWindow.View

If .ShowHiddenText Or .ShowAll Then

.ShowHiddenText = False

.ShowAll = False ' in case it allows for hidden text to be shown

' now must repaginate because the show hidden text option can

' cause improper pagination.

ActiveDocument.Repaginate

End If

End With



End Sub





Thanks.



Chip
 
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