Pasting Table from Word

S

sdm

I did seach for this question first, but could not find an answer. When I copy a table from Word and paste it into Excel I end up with several entries that span multiple cells (rows and/or Columns). The normal 'light grey' box around each individual cell is missing. It paste most of the data correctly

I would like to have the excel spreadsheet appear as normal with each cell as an individual cell. I have tried things like 'ungroup' and it doesn't have any effect

All help and ideas appreciated
Thanks
 
D

Dave Peterson

If your cells in your word table contain paragraph mark or linebreak characters,
then excel will bring them over as separate cells.

One way around it is to convert those paragraph marks & linebreaks to unique
characters, then copy|paste and then convert them back to linefeeds.

I like this technique (inside a copy of the word file):
Select your table.
Edit|replace|Special (show More if required)
Find what: (paragraph mark under Special button)
replace with: $$$$$ (if $$$$$ doesn't appear in the table)
replace all

Same thing with Manual Line break (from under Special).

Now copy the table into Excel.

Edit|Replace
Replace what: $$$$$
Replace with: hit and hold the alt and type 0010 from the number pad--not above
QWERTY.

It may look like you haven't done anything, but if you did it right, you
replaced $$$$$ with alt-enter.
Replace all.

Don't forget to close the word document without saving (or hit undo as many
times as necessary).

And I when I copied and pasted from word to excel, my borders came along for the
ride. On the other hand, if I didn't have borders applied in word (just showing
the gridlines), then those gridlines won't come over.

You could apply borders to your excel data or even show the gridlines for all
the cells.

Tools|option|view tab|check gridlines

or select your table (in excel)
format|cells|Border tab
and give it a nice border
 
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