Pasting Visio images into Word


Jennifer Murphy

For a long time, I have been using Visio as an image editor. One of the
reasons is that if I paste a Visio image into Word, it is visible in
Draft layout as well as Print layout.

This past week, I have been working on a long document with dozens of
screen shots captured by SnagIt, edited/annotated in Visio, and then
pasted into Word. The last day or so, working in the document has gotten
very slow. Even scrolling would sometimes hang up for a few seconds --
usually on those images. And saves could take 10-15 seconds.

I wondered if the file had gotten too large, so I checked and it was
over 7MB. I then recalled that if I double-click on those images, Word
starts an instance of Visio right there in Word. It occurred to me that
this could be part of the reason for the slow response. So I went
through the document and removed the hyperlinks. I used the Word
keyboard shortcut Ctrl+Shift+F9.

It was like magic. The document was suddenly responsive. Scrolling was
instantaneous and saves only take a couple of seconds.

Then, I checked the file size and it had shrunk to just over 2.5MB. It
was over 60% smaller! I had no idea those hyperlinks required so much
extra space.

I then tested pasting just one image into an empty Word document. The
document grew from 11KB to 441KB. When I convernted the hyperlink, it
shrunk to 144KB, almost 70% smaller.

It then occurred to me that maybe I could paste the images from Visio
using one of the Paste options that pop-up when I use Alt+Ctrl+V. There
are four:

* Microsoft Visio Drawing Object
* Picture (Windows Metafile)
* Device Independent Bitmap
* Picture (Enhanced Metafile)

I tried each of these options. Only the first one was visible in Draft
layout. I think that one is the same as if I just use regular paste

Anyway, here's my question:

1. What type of image am I getting when I paste and remove the
hyperlink? It has to be something different from the others as it is
visible in Draft layout.

2. Is there anyway that I can accomplkish this without having to
remember to cancel the hyperlink?

I am using Visio 2003, Office 2007, and Win XP


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