Printing or exporting data from category of my contacts

[clc2]

How do I print out a list of one contact category, say "Family" in the
detailed list format? Or mailing labels, for that matter. (I've been
researching how to do this for about an hour to absolutely no effect. I'd
expected that it would be a "no brainer" task, because there has to be an
enormous demand for printing of contact data by category.)

In addition, how would I export only the this "family" category to my 83
year old father, so that he can import the contacts into his Outlook Express
contact list?

 

[Brian Tillman]

How do I print out a list of one contact category, say "Family" in the
detailed list format?

You mean Detail Address Card view? Filter the view so that only the
category you want shows. While I don't know if it's needed, I then selected
the entire view with CTRL-A, clicked File>Print, chose the Medium Booklet
style, and printed.

Or mailing labels, for that matter. (I've been
researching how to do this for about an hour to absolutely no effect.
I'd expected that it would be a "no brainer" task, because there has
to be an enormous demand for printing of contact data by category.)

Mailing labels should be fairly straight-forward. In your Contacts folder,
select the category you want, then initiate the mail merge to labels. You
should be able to tell the merge process to use the selection.

In addition, how would I export only the this "family" category to my
83 year old father, so that he can import the contacts into his
Outlook Express contact list?

Export them to a CSV. Outlook Express can import that.

 

[clc2]

Brian,

Thanks!

My problem was in understanding that it was necessary to type "Family," in
the category name, within the "More Choices" tab of the Filter window within
"Customize View: Detailed Address Cards" window that I activated by using the
following pull down menus: View/Arrange by/Current View/Customize Current
View.

In retrospect, it was simple to do; but placing explicit instructions within
Help for "How to Print out data from one of your Contacts categories" would
be useful to many of us who don't get too deep into Outlook too often. I, at
least, must be in an exceptionally intuitive frame of mind to wade in without
lots of instructional detail.

Chuck

 

[dprawel]

THanks Brian.
I've also been trying to figure this out for quite a while on mulitple
attempts. THe print part works fine. It's the export part... I can't find a
way to only export the category selected, e.g. family in this case. In
FIle->Import & Export, I can't find a way to export only the currently viewed
contacts, e.g. Family in this example. This must be available somewhere.
Thanks.

 

[SB Mull]

I am anxiously awaiting the answer for exporting a category instead of the
entire address book. I have tried for several hours and can't find anyway to
restrict the export file to just a single category.

 

[Gordon]

I am anxiously awaiting the answer for exporting a category instead of the
entire address book. I have tried for several hours and can't find anyway
to
restrict the export file to just a single category.

Create a new pst file and copy that category to the new contacts file.
Then export that to a csv file.

 

[Brian Tillman [MVP - Outlook]]

I am anxiously awaiting the answer for exporting a category instead of the
entire address book. I have tried for several hours and can't find anyway
to
restrict the export file to just a single category.

Create a new contacts folder and copy the category to it. Export that folder.
Gordon says to create a new PST, but that's overkill. You can if you want,
but a new folder will do.

 

[Gordon]

Gordon says to create a new PST, but that's overkill.

I'm livin in the past! (Ten Years After........)

 

[dprawel]

Thanks to all for ideas. But it all seems like big overkill. I guess the
answer is MS doesn't provide a straightforward way to do it. WOuld certainly
be a nice future feature.

 

[ALO]

I too am going through the same, I am so glad I found this thread so I don't waste another hour!!