Printing Portions of large documents

M

mreinders

I have many documents in the 200 ~ 400 page length. When I choose to print a
range (ex. pages 200-215), I get a message that the pages printed
successfully, however nothing prints out, however, if I choose a lower range
(Ex. 5-7) it will print out. Has anyone seen this type of print error?
 
T

Terry Farrell

I presume that your document is split into sections? You need to include
sections as well as page numbers. So you have to enter s3p9-s5p15 or s7-s9
if it is whole sections that you are printing. This is explained in Help
from the Printer dialog.
 
T

Terry Farrell

If there's only 1 section, then have no idea. But 400 pages seems long to
not have a section break somewhere. Are you absolutely sure about no section
breaks?

Terry
 
B

Beth Melton

Place your insertion point on say, page 200, and look at your status bar and
look for Sec <#>. If you see anything other than "Sec 1" then your document
contains multiple sections and you need to enter the s#p# in the Print
dialog box as Terry described.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/books/9801.aspx#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/
 
S

Suzanne S. Barnhill

And note that both Terry and Beth have it backward, which is not surprising,
since the order is completely unintuitive. But if you look at the status
bar, which gives the page number before the section number, it will help you
remember that you need p#s#.
 
B

Beth Melton

Agreed!

(Mental note: do your own work and don't copy Terry's stuff next time.
<GRIN>)


Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
 
S

Suzanne S. Barnhill

That's one I'm particularly sensitive to because it is so easy to get it
wrong and so hard to get it right. As I said, the order is entirely
unintuitive.
 
B

Bob Buckland ?:-\)

Hi Suzanne,

I guess it depends on one's background :) After years of working with government regulations, seeing page x of section y as the
order made sense, but the way it's explained in the app, well... :)

I see that Microsoft has reworded the KB articles on this
http://support.microsoft.com/kb/826218/en-us?FR=1
to try to make it clearer, as in their example in item #4. Using
that [page of section] explanation earlier in the article would likely get folks to a light bulb moment sooner <g> (of course so
would, perhaps an autocomplete tooltip inthe print dialog? <g> :)

The Word 2007 Print dialog is a bit wordy and if you didn't know what 'p' and 's' meant when you got there, I'm not sure you'd know
after reading it :) Here 'tis:

"Type page numbers and/or page ranges separated by commas counting from the start of the document or the section. For example,
type 1,3, 5-12 or p1s1, p1s2, p1s3-p8s3"

If you do type in say, s2p1, you get a Word help dialog which mentions, print scaling, margin settings, printable area, printing
landscape vs portrait, page size and "Print a set sized object that does not fit into the printable region". (i.e. it doesn't
suggest 'check that you typed 'p' before 's' <g>).

Of course, selecting multiple areas in the Word document and using
Office Button=>Print=>Print
also doesn't fill in the dialog, which might also be helpful (and if ou select multiple areas, the 'selection' choice in the print
dialog greys out.

=============
That's one I'm particularly sensitive to because it is so easy to get it
wrong and so hard to get it right. As I said, the order is entirely
unintuitive.

--
Suzanne S. Barnhill >>

--

Bob Buckland ?:)
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*
 
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