Problem copying/pasting text boxes

S

Suzan

Word 2003.
I am doing documentation. I have a ton of screen shots (default: in-line with text) that I am inserting into the second of a two column table. Each page holds two screen shots. The column is set to fixed width. Here's the problem: I am annotating some of the screen shots with text boxes. I would like to be able to copy a text box and paste it to another screen shot since often the only thing that changes is a word or two inside. This way I could preserve the border style, the font size, and the box size. I can copy and paste. (and you know if you've tried this that the pasted copy comes out right next to the box being copied. So, here's the problem: If I try and drag the box down to the next picture, most of the time it just disappears!!!! I cannot figure out where it goes but as soon as it hits the edge of the screen shot, it's usually gone. If I have to drag to another page, for sure it doesn't get there. I have just been undoing and re-creating the new box. But I'm stumped - where is the silly box? Any help would be appreciated. I just finished a 35 page manual and am on the second of three. I really need to save as much time and effort as possible. Thanks in advance
 
C

Cindy M -WordMVP-

Hi =?Utf-8?B?U3V6YW4=?=,
Word 2003.
I am doing documentation. I have a ton of screen shots (default: in-line with text)
Click to expand...
that I am inserting into the second of a two column table. Each page holds two screen
shots. The column is set to fixed width. Here's the problem: I am annotating some of
the screen shots with text boxes. I would like to be able to copy a text box and
paste it to another screen shot since often the only thing that changes is a word or
two inside. This way I could preserve the border style, the font size, and the box
size. I can copy and paste. (and you know if you've tried this that the pasted copy
comes out right next to the box being copied. So, here's the problem: If I try and
drag the box down to the next picture, most of the time it just disappears!!!! I
cannot figure out where it goes but as soon as it hits the edge of the screen shot,
it's usually gone. If I have to drag to another page, for sure it doesn't get there.
I have just been undoing and re-creating the new box. But I'm stumped - where is the
silly box?I don't know where the box is going, but what you're trying to do is very chancy, in
more than one respect. My suggesions:

1. Drag the "Word picture" tool out of Tools/Customize/Commands, Drawing catagory.

2. Click that to get into a new "Word picture". Insert the screen shot into this, and
annotate it as required.

3. Click "Close picture" to return to the document. Now, all the graphics objects are
in one "picture" and will be certain to stay together.

4. For the text box, I recommend you apply all the formatting you wish, then
right-click it and choose "Auotshape Default". An alternate approach would be to
save a text box as an AutoText entry, and insert that as needed.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003)
http://www.word.mvps.org

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