Problem with converting styles


J

Jeff

I made a mistake that I suspect is not an uncommon one and I would like
to ask for suggestions as to the simplest way to correct it.

I have a book manuscript written in Word 2002 format. The document is
complex, includes sections, and I used styles like headings in it, but
the Headings, captions, etc that I used were based on the Word 2002
default of
- Times New Roman font
- Headings were modified by centering or not centering some, changing
the font sizes of some, etc.

So now I have several versions of Headings, etc. in the drop down list
of styles of that document.

Here's my problem. I would like to change the underlying Ties Roman font
used replacing it by a new font "A" for the text and another font "B"
for Headings and the like.

I could go through the document and manually change everything, but is
there a simpler faster way I could change the underlying fonts used? If
there is how?

Thank you.
 
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S

Stefan Blom

You will have to modify the styles that you are using in the document.
Changing the Normal style usually helps, because it is the "parent" style
for most other styles.
 
J

Jeff

You will have to modify the styles that you are using in the document.
Changing the Normal style usually helps, because it is the "parent"
style for most other styles.
Thank you Stefan.

How do I do that?

Do you mean going paragraph by paragraph of the text, or going into the
styles used ad changing them which will automatically change the text?
Changing the Normal style usually helps
How do I do that in reference to an existing document?

Jeff
 
S

Stefan Blom

Which version of Word are you using?

Assuming that you are using Word 2007 or later, the easiest way to modify a
style in the active document is the following: In the Apply Styles pane
(Ctrl+Shift+S), type in the style name (Normal in this case) and click the
Modify button. Make the desired changes.
 
J

Jeff

Which version of Word are you using?

Assuming that you are using Word 2007 or later, the easiest way to
modify a style in the active document is the following: In the Apply
Styles pane (Ctrl+Shift+S), type in the style name (Normal in this case)
and click the Modify button. Make the desired changes.
Thank you very much.

I'm like using Word 2002 and the document is in 2002 format but I also
own Word 2007.
 
S

Steve Hayes

Thank you very much.

I'm like using Word 2002 and the document is in 2002 format but I also
own Word 2007.
I have Word 97 on one computer and Word 2010 on another.

I frequently use both to edit the same document, and always set up styles in
Word 97, because I know how to do it. Word 2010 seems to cope with them OK,
and is quicker for inserting index entries and footnotes, because it has fewer
steps to do it. So I set up documents in Word 97 and edit them in Word 2010.

I've never mastered setting up styles in Word 2010, because it always seems to
lead me where I don't want to go, with things like "intense" and different
colours, but setting up things like blockquote and headings to be picked up by
the table of contents seem too hard to find.
 
J

Jeff

I have Word 97 on one computer and Word 2010 on another.

I frequently use both to edit the same document, and always set up styles in
Word 97, because I know how to do it. Word 2010 seems to cope with them OK,
and is quicker for inserting index entries and footnotes, because it has fewer
steps to do it. So I set up documents in Word 97 and edit them in Word 2010.

I've never mastered setting up styles in Word 2010, because it always seems to
lead me where I don't want to go, with things like "intense" and different
colours, but setting up things like blockquote and headings to be picked up by
the table of contents seem too hard to find.
Thank you.
 
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J

Jeff

You are welcome!
A final question, if I may.

I now know how to modify styles thanks to you and have done it
successfully on a blank document and saved it as a template. Thank you!

What I am not sure of is after I modified the styles (headings, normal
text, paragraph, caption styles) and saved them to a template how do I
"transfer" this new template to _already existing_ Word 2002 documents
where the weird styles that I now see are named non-standard things like

"Heading3 + Century schoolbook"
or
Normal + Justified, First line 0.16"
or
Caption + Centered
etc.

Do I just copy and paste the existing document to the new blank template?

*If I have a sample document, already correctly formatted by the editor
with the special styles, can I just save that as a template after
erasing the text?

Can I just copy/paste my old documents into the sample document sent by
the editor?

Sorry to be so obtuse about this but this is foreign territory to me.

Jeff
 
S

Stefan Blom

Adding a style to a template doesn't affect existing documents, even if they
are based on that template, as you have noticed. You can copy the style from
a template into a document, or you can create a new document based on your
template and then insert existing content via the Insert File dialog box
(click Insert | File in Word 2003 and earlier; click Insert tab | Object |
Text from File in Word 2007 and later).

If the style already exists in the target document, copying or "importing"
it will immediately reformat the text paragraphs. However, the entries you
mention ("Heading3 + Century schoolbook") suggest *direct formatting* rather
than styles, so you probably have to *apply* the styles to text manually.
 
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J

Jeff

Adding a style to a template doesn't affect existing documents, even if
they are based on that template, as you have noticed. You can copy the
style from a template into a document, or you can create a new document
based on your template and then insert existing content via the Insert
File dialog box (click Insert | File in Word 2003 and earlier; click
Insert tab | Object | Text from File in Word 2007 and later).

If the style already exists in the target document, copying or
"importing" it will immediately reformat the text paragraphs. However,
the entries you mention ("Heading3 + Century schoolbook") suggest
*direct formatting* rather than styles, so you probably have to *apply*
the styles to text manually.
That's what I thought.
Thanks fpr everything.
 

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