problem with indexing

[ahughes42]

In Word 2003 I have 20 chapters (files) that I have marked with a lot of
index items, however when I make a master document to create the overall
index, some of the page numbers of the index are incorrect. After much
effort trying to figure this out, I discovered that when the index is
created, Word is expanding the index references and in some cases where I
have several indexed items in the last paragraph on a page, with long indexed
words in it, it is actually bumping part of that paragraph to the next page.
So that index page number is then wrong (compared to the print version) and
I have lots of figures as well, and do "break page" to insert the next
figure, this then jumps to the next page in the indexed version, throwing off
the indexing numbers of the rest of the chapter.

I can't believe Word is indexing the expanded version, but that is the only
explanation that makes sense. I discoverd this by expanding the paragraph
settings, ect, and my document then pagenated differently (that is, some
paragraphs that use to fit on a page bumped to the next page)

Does anyone know a work around for this? I tried making sure that in the
master docuement I don't turn on the expanded version (show paragraph, tab,
index info, etc), it is doing it "automatically" when I run the index. I do
reset the page number with each chapter, but it gets off agaiin within a page
or two in any chapger.

This is basically useless, and the many hours of work I did indexing now has
to all be checked by hand. Ugh.

 

[Cindy M -WordMVP-]

Hi =?Utf-8?B?YWh1Z2hlczQy?=,

In Word 2003 I have 20 chapters (files) that I have marked with a lot of
index items, however when I make a master document to create the overall
index, some of the page numbers of the index are incorrect. After much
effort trying to figure this out, I discovered that when the index is
created, Word is expanding the index references and in some cases where I
have several indexed items in the last paragraph on a page, with long indexed
words in it, it is actually bumping part of that paragraph to the next page.
So that index page number is then wrong (compared to the print version) and
I have lots of figures as well, and do "break page" to insert the next
figure, this then jumps to the next page in the indexed version, throwing off
the indexing numbers of the rest of the chapter.

I can't recall having ever seen this problem in a newer version of Word, but it
certainly drove me mad in older versions. Try turning off the display of hidden
text, so that the XE fields that mark the index entries aren't visible.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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