Problem with numbered list

S

Stefan Blom

You need to increase the distance between the number and the text of
the paragraph so that even large numbers fit, without pushing the text
to the following tab stop.

If numbering was not applied with paragraph styles, put the cursor in
the first numbered item, choose Format>Bullets and Numbering, click
Customize, specify the desired amount for "Text position", and then
click OK.

If you have applied numbering with paragraph styles, simply access the
Bullets and Numbering dialog box from the Modify Style dialog box,
click Customize, and specify the desired amount for "Text position".

See also:

http://www.shaunakelly.com/word/numbering/OutlineNumbering.html
 
L

Lee Harris

I have a reference list in a document with over 100 entries. Each entry is
numbered, with the title appearing, then on the next line (using Ctrl-Enter)
the author and journal details so that there is no number on this line

eg

1. Some title of some paper
author, journal details
2. some other paper
author, journal, details

for some reason, at about entry 100, the titles of the papers are getting
bumped over to the right, almost like there is a tab or indent. I have
turned on the thing that shows non printable characters and there is a
horizontal arrow pointing right that is obviously bumping the titles over.
However, I have no idea what it's there for. If I try to delete by hitting
backspace at the start of the title, it goes to the margin and the numbering
disappears. I have checked the little triangle marker things on the ruler at
the top of page and they seem to be the same throughout

what I have ended up with is

99. A title of some other paper
author, journal, details
100. a title of some other paper mysteriously tabbed over to the
right
author, journal, details

(with the punctuation stuff showing it looks like this)

99. >A title of some other paper
author, journal, details
100. ------> a title of some other paper mysteriously tabbed over to the
right
author, journal, details

I don't know what is happening or how to fix it. If I delete everything to
the last good reference and hit enter for a new item on the list, the same
thing happens

please help!
 
S

Suzanne S. Barnhill

To add to what Stefan has said, I would strongly advise that you right-align
the numbers (so that the periods following the numbers are aligned). When
you choose right alignment in the Bullets and Numbering dialog, Word adjusts
the other settings to accommodate this, though you may want to tweak them to
your liking. For one- and two-digit numbers, I like to set the indents and
number position such that single digits are flush left and double digits
hang into the left margin. For single-, double-, and triple-digit numbers, I
think I'd probably set it up so that double digits were flush left, single
indented, and triple outdented. That done, I like to allow 0.1" to 0.15"
between the period and the text.
 
L

Lee Harris

Stefan Blom said:
You need to increase the distance between the number and the text of
the paragraph so that even large numbers fit, without pushing the text
to the following tab stop.

If numbering was not applied with paragraph styles, put the cursor in
the first numbered item, choose Format>Bullets and Numbering, click
Customize, specify the desired amount for "Text position", and then
click OK.

If you have applied numbering with paragraph styles, simply access the
Bullets and Numbering dialog box from the Modify Style dialog box,
click Customize, and specify the desired amount for "Text position".

See also:

http://www.shaunakelly.com/word/numbering/OutlineNumbering.html
Click to expand...


Thanks Stefan
I should have realised with it starting at 100 that it was something to do
with running out of room!
 
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