Problem with the recurring task..

[asim82ali]

hello there i have a prblem in ms project 2007 when i insert the
recurring task(e.g meeting) for 2 hrs weekly all my work resources turn
RED as the duration increases to 10hrs from 8 hrs. Is there is any thing
i can do to aviod this overallocation?

 

[Dave]

Reduce the work for the non-meeting work on the affected days by 2
hours? You can do this by levelling or potentially extending the
duration of affected tasks if they are fixed work type.

 

[Mike Glen]

Hi asim82ali,

Welcome to this Microsoft Project newsgroup

It depends on whether you want to micro-manage your project. On a long
project, bothering about 2 hours a week could be excessive management. If
you want the overallocation (red text) to disappear, I would assign the
resources to the meeting by name but give them zero work (which will convert
each task to a milestone) and allow them individually to absorb the 2 hours
(how accurate are your task estimates?). For short projects, if such detail
matters to you, try levelling and allow the tasks to split. Recurring tasks
have a priority of 1000 (which means do not level) and the tasks will be
moved around the meetings. However this will extend their calendar dates by
2 hours per week.

FAQs, companion products and other useful Project information can be seen at
this web address: http://project.mvps.org/faqs.htm

Hope this helps - please let us know how you get on

Mike Glen
MS Project MVP
See http://tinyurl.com/2xbhc for my free Project Tutorials

 

[asim82ali]

Thank you for ur reply mike and dave
i solve the problem using the Recource leveing function by doing it
"Hour by Hour" basis. Also i solve this issue by manualy editing the
hours through resource usage sheet(changing timescale to hours) so that
there is no overlap
/cheers

 

[Mike Glen]

You're welcome, asim82ali

Mike Glen
MS Project MVP
See http://tinyurl.com/2xbhc for my free Project Tutorials