Project assigned working hrs and calanders

[okie2000]

We use project to schedule our personnel assignments (we are a service
origination). (2009 Field Projects)
our subtask are Month, then project assignment. Resources could be 1 to 10
folks for a fixed duration (8hrs in/out (tarvel) and 11 hrs work each day)
Sunday to saturday.

I would like to have standard office hours assigned at 8 hrs (m-f).
Project hrs are assigned at 11 hrs /day (sun-sat);
and travel hrs are assigned at 8 hrs/day (s-s).
I have changed the “optionsâ€, calendar, default setting to;
Hours per day; 11
Hrs per week; 77; days per month; 31.

Cant seam to get the resource hours correct when assigned. Should I create
custom “Working Time Calendarsâ€
Office Time, 8am to 5 pm (m-f)
Travel time, 8am to 5 pm (s-s)
Project time 7am-7pm (s-s).

When a resource is added to a task they get 8 hrs work time no mater the
assignment. I need the above hrs by time type and know I am missing
something.
And assign them for each direct task?

 

[JulieS]

Hello Okie,

You need to make sure you have the working time calendars set
correctly in addition to definition in Tools > Options. If your
office staff works 8 hours per day, 5 days per week, you can use the
"standard" calendar as their base calendar. Your other work
resources apparently need calendars allowing 11 hours per day. If
you only allow 8 hours per day on Sat. Sun for travel, I guess I'd
create a "travel" calendar and assign that to your travel tasks as a
task calendar and check the "task calendar over rides resource
calendar option."


I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project

 

[Okie2000]

Hello Okie,

You need to make sure you have the working time calendars set
correctly in addition to definition in Tools > Options. If your
office staff works 8 hours per day, 5 days per week, you can use the
"standard" calendar as their base calendar. Your other work
resources apparently need calendars allowing 11 hours per day. If
you only allow 8 hours per day on Sat. Sun for travel, I guess I'd
create a "travel" calendar and assign that to your travel tasks as a
task calendar and check the "task calendar over rides resource
calendar option."


I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project

 

[Okie2000]

Thanks for the reply.

To further explain the issue, travel can occur on any day of the week (sun
to sat). And field work can start on day of the week (sun to sat). To get
accurate time to record on my “Resource Usage Sheet†( 8 hrs for office
assignments, 8 hrs for travel, and 11 hrs for field assignments, what setting
should be changed in the “toolsâ€>â€optionsâ€> “Calendar†list? Do these
settings (default start/end time, hrs per day, hrs per week, only control
resources entered that do not have a custom calendar or task that do not have
a custom calendar?

If I leave the MS Project default setting alone and create task specific
calendars that have different work hrs/days and days per month, will the
longer work hrs be picked up on the “Resource Usage Sheet�

 

[Steve House [MVP]]

The setting of Hours per Day, Hours per Week, and Days per Month serve only
as conversion factors for duration entry, they don't control enything else.
Project tracks all durations in minutes to the nearest 10th. When you enter
a task as having a duration of X Days or Y Weeks, it must convert X and Y
into minutes. When you choose a preferred unit in which to see durations in
the task list, etc, again the conversion must applied in reverse so that the
database value in minutes appears in the Days, Weeks, etc, units you're
using for duration. There's only 1 global set of conversion factors for the
project, set on the Calendar Options page. Note that there are not separate
sets of values associated with each calendar. If a "day" means 8 hours for
office tasks and 11 hours for field tasks and travel, you're going to have
to pick one value and use hours - not days, weeks, or months - when you
enter durations for tasks whose "day" isn't equal to that chosen number of
hours.

 

[JulieS]

Hi Okie,

I think Steve has answered your question below. Post back with any
further questions.

Julie

 

[okie2000]

Thank you both for your replys.

Hi Okie,

I think Steve has answered your question below. Post back with any
further questions.

Julie

 

[JulieS]

You're welcome okie. Glad to have helped and thanks for the
feedback.
Julie