Protect Filling in Forms and allow track changes

[Meg Partridge]

I have a policy template and I need to protect the header so no one changes
the fields. So, I added a continuous page break and protect it using the
Filling in Forms section.

The downside is this method does not allow users to track changes. Is there
a way to allow 2 types of editing in a document???

Any suggestions would be greatly appreciated!!!!

 

[Cindy M.]

Hi =?Utf-8?B?TWVnIFBhcnRyaWRnZQ==?=,

I have a policy template and I need to protect the header so no one changes
the fields. So, I added a continuous page break and protect it using the
Filling in Forms section.

The downside is this method does not allow users to track changes. Is there
a way to allow 2 types of editing in a document???

Which version of Word is involved?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

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[Meg Partridge]

It is Word 2003

Hi =?Utf-8?B?TWVnIFBhcnRyaWRnZQ==?=,

Which version of Word is involved?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)


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[Cindy M.]

Hi =?Utf-8?B?TWVnIFBhcnRyaWRnZQ==?=,

Word 2003

I'm afraid you don't have many options, in that case. If you need dynamic fields,
then a simple graphic won't do the trick. The only other thing I can think of would
be to put all the header information in another document, bookmark it, then use
Insert/File with a link to bring that into the document as an entirety (IncludeText
field). The user can try modifying things, but you can always force an update back
to the source. And you can use macro code to make sure the field, and only the
field, is there.

Other than that... At word.mvps.org I think you'll find a macro that basically
won't let people access the header/footer (just throws them right back into the
document).

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

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[Meg Partridge]

Ok ... it looks like I am out of luck! I appreciate your efforts though!!

 

[Rob Bender]

Would the answer to Meg's original question ("Is there a way to allow 2 types
of editing in a document?") be different if the version is Word 2007?

 

[Jay Freedman]

No, the answer is still the same.

--
Regards,
Jay Freedman
Microsoft Word MVP
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[Jay Freedman]

Ignore my other response. In Word 2007, you can insert a Rich Text Content
Control in the header, insert whatever information there you need (including
nesting other content controls inside it), and set its properties to
"Content control cannot be edited" and "Content control cannot be deleted".

This will allow unlimited editing, including Track Changes, in the rest of
the document.

The one thing that's missing compared to forms protection is that these
property settings can't be password protected; anyone could turn them off
and change the header. In other words, this is a measure to prevent
accidental changes, not deliberate ones. With some macro programming you
could probably do something about that.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Cindy M.]

Hi Rob,

Would the answer to Meg's original question ("Is there a way to allow 2 types
of editing in a document?") be different if the version is Word 2007?

Yes, very different. Content controls would make this much easier.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

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