Protected Actuals

K

Kevinb

We are having a problem where there is a discrecpancy between the Actual Work
and the Protected Actuals fields for certain tasks in a major project we are
working on.

I have been tasked with finding out how we can get these two columns back
into balance.

We are using managed time period. We recently upgraded to the latest
service pack. (Sp2a)

Further description of the problem. In this major project, we have a series
of tasks that have no resource assignments. The actual work field shows
Zero work (which is correct). The protected actuals field for certain tasks
is showing work in certain tasks. With some, it is even showing work before
the official start date of the project.

Any suggestions would be appreciated very much.

Regards,

Kevin Brezina
 
B

Behzad Karim

Kevin,
I've used managed time periods quite extensively with Project Server 2003.
Unfortunately, it's not always a very stable feature. There are several
potential issues that you should be aware of (if not already) which are
addressed in the list of fixes in SP2 Client-side.

The following suggestions do not address the root cause of your problems,
but should help you get synched up again.

If your plan is showing inaccurate Actual Work, then you may synch your plan
up by going to Tools->Tracking->Synch to Protected Actuals. This will
overwrite your Actual Work with AWP.

If on the other hand your plan is showing inaccurate Actual Work Protected
(AWP) values then a fix to get your plan synched up again would be to
overwrite the AWP with the Actual Work hours.

To do this you must disable managed time periods then overwrite AWP using
the Republish feature in Project Pro. Be sure to select the "Overwrite
actual work entered by resources" option which will overwrite AWP with
Actual Work.

Lastly, in some cases your summary tasks will calculate the inaccurate
Actual Work Protected values. This may be the case for those unassigned
tasks. In this case, try indenting and outdenting the underlying tasks which
should refresh the AWP fields.

Regards,
Behzad
 
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