Publisher merge - Post Card

[Roland]

Would appreciate any assistance.
I'm creating a post card mailing and having difficulty
merging address info. (Using Publisher 2000-SR1)

I created address list in MS Excel 2000). I have the post
cards laid out on an 8 1/2 x 11 page with 4 post cards per
sheet and I inserted fields. I then hit <Merge> and I get
a prompt, <Before you can print merged information into
your publication, you must insert fields>.

I went back and inserted fields via Publisher and then
deleted those fields to eliminate duplication, hit merge
again and received the same prompt as above.

Any suggestions?

 

[McCabe's Minuteman]

How are you inserting fields? Have you connected the database to the
document yet?

 

[Mary Sauer]

When you use the merge, there should only be one postcard on your screen. File, page
setup, special size, postcard, landscape. When you select this option you should have
no problems with the merge.

 

[Guest]

Mary,
Thanks for the reply!!!
I did go thru the set-up as you suggested and I was able
to merge. I deleted my original field inserts and went
thru the Publisher dialogue boxes of inserting merge
fields under the Merge button. (Apparently Publisher
forces to go thru its step-by-step process of inserting
fields - this I did not know!) I also updated my printer
driver as you suggested on other postings.

However, now when I print and preview comes up, there are
4 small versions of the post card on the page. Orientation
looks fine escept that each card is about 1/4 the size it
should be.
Thanks,

 

[Roland]

Thank you for your reply.
I think you hit on it. I had entered the fields manually,
and then when I hit the mail merge menu button it wouldn't
let me get to merge - it was as if Publisher didn't
accpet/recognize the fileds. So, I went back and hit
insert fields, deleted the fields I previously set up and
inserted the fields thru the Menu button. Having done
this, I was able to merge with the Excel list.
Unfortunately I must have a page layout proble, as the
post cards are printing four to a page but each is very
small - about 1/4 the size they should be. My set-up is:
File, page setup, special size, postcard, landscape. Print
set-up is landscape, 8 1/2 x 11.
Any ideas?
Thanks,

-----Original Message-----
How are you inserting fields? Have you connected the database to the
document yet?


CHECK <[email protected]>
TAKETHIS <[email protected]>
Path: newspeer.monmouth.com!newsgate.cistron.nl! news2.euro.net!news.euro.net!nl-news.euro.net!not-for-mail
From: Bonzo <[email protected]>
Newsgroups: nl.motorfiets
Subject: Re: 2de Hands digitale camera voor motor vakantie
Date: Tue, 13 Jul 2004 20:23:59 +0200
Organization: De Luie Motorfiets
Lines: 19
Message-ID: <[email protected]>
References: <[email protected]>

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(e-mail address removed)>

 

[Mary Sauer]

There is an option to print two rows as a test, have you done that? What you see in
the page options is not a preview. Are you sure you have selected the 4.25"x 5.5"
postcard?

 

[Roland]

Mary,
Yes, saw the option to print as a test, which I did. came
out with 4 post cards in one quadrant of the 8 1/2 x 11
page. Yes, I realize the page option is not actually a
print preview. Page option says *Print 4 post cards to a
ppage*.
Must be something with a setting. Instead of getting 4
post cards in one quadrant, there must be a way to have
them print over the entire 8 1/2 x 11. Hmmm...

 

[Roland]

Mary,
Looking at the print results again, it's as though there
is *4 per page* on 1/4 of a page. Have no clue as to why.
Any other ideas?

 

[Mary Sauer]

Roland, When you select print, in the page options, do you have "print multiple
copies per sheet" checked? It is usually selected by default, but maybe not in your
case. I don't know why you are getting the results you seem to be having. Is your
printer setup for landscape and a full page?

 

[Roland]

Mary,
Yes,Page Options has multiple copies checked. (as well as
landscape). In page options, there is a Custom Settings
tab. and then a box for Automatically calculate spacing".
Should that be checked or does it matter?

 

[Roland]

Mary,
Just a thought. A friend actually did the layout of the
card. They aren't very conversant with Publisher. Seem to
get results but the process is often times ugly! I'm
wondering if there is something wrong with the orignal
layout that is causing 4 post cards to be on the one
quadrant. (Like a "4 on a post card" printing a "4 on a
page post card?) i.e. a layout problem vs. a printing
issue.

 

[Mary Sauer]

Setup a new publication. You can have as many instances of Publisher open as needed.
Cancel the merge and copy the original creation into the new postcard. Setup the
merge again.

 

[DavidF]

In addition to what Mary said, your original post seems to indicate that
your publication was setup with 4 postcards. As per another of Mary's post,
you want only one card on your screen, not 4. With 4 cards and ticking
muliple copies per sheet, I believe that you will end up with 4 cards per
quadrant. DavidF

 

[McCabe's Minuteman]

You still need to follow Mary's advice and set the card 1 up in your file.
Then set it to print 4-UP in the print specifications.

 

[Roland]

Mary,
I'm going to try that.
Thank you,

-----Original Message-----
Setup a new publication. You can have as many instances of Publisher open as needed.
Cancel the merge and copy the original creation into the new postcard. Setup the
merge again.

--
Mary Sauer MS MVP
http://office.microsoft.com/
http://www.mvps.org/msauer/
news://msnews.microsoft.com



.

 

[Roland]

David,
Thanks for the reply. I'm going to try to set up again.
That seems to be the best solution.
Yes, I see your point, but I would think that there would
be 4 cards in each quadrant (total of 16), but the 4 cards
were only in one.
I'll try again from scratch.
Thanks again,