Publishing New InfoPath Form Elements

[dbarker1]

Hello Everyone,

I have an InfoPath form that has 20 data elements on it. Right now
users are filling out the form and things are working well. Only 10
data elements from the form are viewable in the default library view
("all forms"). However, when I publish the form and expose a new data
element to the SharePoint list, the data is not coming through. I can
see the column in the list but not the data. The only way I know to
get around this is to open the form, save it AGAIN and then go back
into the list. Once I re-save the form I can see the data. This
means every time I publish a new data element from the form to the
library, I have to go back and re-save every form in the library?
There has to be a way around this. Can anyone provide me with a
better way?

I thought both the data and the column would be available when you
publish a form element???? Help!!

Dan

 

[Ed Thurber]

Dan:

The property promotions are part of the form template, not the XML data. if
you promote a new property, the old data files do not display it because the
property was not promoted at the time the file was saved.

I don't know of a quick fix for this, possibly a custom workflow that would
resave all files in the library.

Ed

 

[Rajitha]

Hi,
If you want to see your column you need to promote fields from your InfoPath
form to SharePoint.
To do these please follow below steps.
1. Open form in design mode.
2. Go to Tools -> Form Options -> Property Promotion.
3. Click on Add.
4. Add the fields which you want to see as columns in SharePoint.
5. And again publish form.
Hope this helps.

 

[dbarker1]

Hi Ed,

Thanks for the feedback. I was afraid this might be the case. It
looks like when you promote a new form field to the SharePoint list,
the old forms will not automatically populate the data for that field
(until the form is resaved against the new template). I don't have
access to Sharepoint so my options to resolve this issue are very
limited (Enterprise environment). Sounds like there are little
options for this situation.

Thanks again for the feedback,

Dan

 

[Anuma(GGK Tech)]

You need to relink the all forms in sharepoint library after adding the new
Fields to Promoted Properties.