Random team assignments

G

Gerald

we are using PJS 2003, with active directory integration for resources.

We are starting to see what appears to be random team assignment to our
project managers, we have not set up anything specfically to create the
teams.

How does PJS determine who reports to each PM by default ?

tia
--Gerald
 
D

Dale Howard [MVP]

Gerald --

The person who initally saves and publishes a project is designated by
Project Server 2003 as the Manager for the tasks in the project. This means
that updates from team members in that project go to the Manager of the
project. Hope this helps.
 
G

Gerald

Dale;

That part I understand, on that note is there a way to change the PM ? as we
had a single person (student helper) create allot of the projects ?

The other projects were created by "real" PM's but we cant figure out how
PJS 2003 associates the direct reports, for example we have one PM that can
see all of the resources, and another only see a limited segment, in PJS both
belong to the same groups Project Manager and team member, how does PJS
determine who sees what resources ? how much does the behind the scenes
Active Directory groups and definations impact the direct reports.

tia
--Gerald
 
G

Gerald

Dale;

Not that I'm aware of, but I'm not the only administrator who has access to
the server, I was suspecting something along those lines, is there a listing
of default setting for each group/category or is there a way to reset them
back to default ?

tia
--Gerald
 
D

Dale Howard [MVP]

Gerald --

Our book, "Administering an Enterprise PMO Using Microsoft Office Project
Server 2003", contains a complete listing of all permissions, with an
explanation of what each permission does, along with a complete listing of
permissions for each Group and Category. You could purchase it at the
following:

http://www.projectserverbooks.com

On the other hand, I should have asked you a question in resonse to your
last post. In your last post you said, "...we have one PM that cans ee all
of the resources, and another only see a limited segment..." My question is
where in Project Server does this situation occur? In the Build Team dialog
in Project Professional 2003? In View Resource Assignments in PWA?
Somewhere else? Let us know and we will try to help.
 
G

Gerald

Dale --

Thanks for the link, I'll put in a PO for the book...

answer to your question, the difference in resource lists is during the
enterprise team building (ctrl-t) from the desktop applicaiton.

The reason this is just now starting to rear it's ugly head the university
has started to expand the use of the system beyond the orginal department
where the prinicpals were all in the project server administrator group. So
now that it has become a "crisis" as the overall server administrator I have
been pulled in to "fix" the issue.

tia
--Gerald
 
D

Dale Howard [MVP]

Gerald --

I understand. First of all, make sure that your PM's are ONLY in the
Project Managers group in PWA. If they are in other Groups as well, then
remove them. This way you can confirm that everyone in that Group will have
the same identical permissions. Next, open the Project Managers group for
editing. In the Categories section, select the My Organization category and
make sure the following permissions are set to Allow:

Assign resource
See Enterprise Resource Data

This is what gives a Project Manager permission to see all resources in the
Build Team dialog. Save your changes, if necessary. You might also want to
select the My Projects category as well, and make sure that no permissions
are set to Deny. Beyond this, if you see any other Categories included in
the Project Managers group, you should probably delete them unless you have
a special security need of some type.

In addition, you should also check the user accounts for every project
manager. Make sure that security is controlled for each user by using ONLY
Groups. You should NOT see any Categories added manually to each user
account, nor should you see any permissions set in the Global Permissions
grid. If you do, you need to clear out ALL of this information and leave
only the Groups in place. When people add Categories to user accounts and
set Global Permissions, they are setting security overrides to the system,
and many times they create a hopelessly confusing security situation.

Just some thoughts. Hope this helps.
 
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